Jobs at Amy Consulting

Key Responsibilities

• The primary gatekeeper and point of coordination for the MD’s professional and personal affairs.
• The operational anchor, ensuring seamless communication and organisation across all the MD’s companies.
• A confidant and project manager, supporting high-level strategic initiatives while handling administrative and logistical details.
• Manage and maintain MD’s calendar: meetings, calls, events, deadlines across all companies.
• Prioritise and schedule appointments strategically (avoiding conflicts between different businesses).
• Handle, calls, filter priorities, and follow up.
• Prepare meeting agendas, minutes, and action lists; ensure timely completion of follow-up tasks.
• Maintain organized filing systems (digital and physical) for contracts, NDAs, invoices, reports, etc.
• Handle confidential documents with discretion. Act as a liaison between the MD and stakeholders—, clients, employees.
• Communicate and coordinate with managers from each company to ensure smooth operations.
• Draft professional letters, memos, proposals, or presentations on behalf of the MD.
• Maintain consistent brand voice and professionalism in all external communications.
• Assist in monitoring ongoing projects, deadlines, and deliverables across different ventures.
• Conduct research (e.g., market trends, competitors, suppliers) to support business decisions.
• Ensure the MD is briefed and prepared for meetings with key background information.
• Monitor cash flow for minor operations.
• Manage some aspects of the MD’s personal life (family logistics, appointments, events).

Key Requirements

• Exceptional Organizational and Time Management skills
• Strong communication and Interpersonal abilities
• High level of discretion and trustworthiness.
• Proficiency in common software, especially the Microsoft Office Suite and Google Workspace
• The ability to multitask and prioritize tasks effectively.
• A positive attitude, adaptability, and strong problem-solving skills are also vital for success in the role.

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Key Responsibilities

Requirements Gathering & Analysis

• Engage with stakeholders to understand business objectives and challenges.
• Elicit, analyse, and document business and technical requirements.
• Translate business needs into functional specifications.

Process Mapping & Improvement

• Analyse existing processes and identify opportunities for optimization and automation.
• Create process flows, user stories, use cases, and business rules documentation.
• Recommend process improvements that enhance efficiency and effectiveness.

Solution Design & Documentation

• Collaborate with technical teams to design and recommend appropriate IT and business solutions.
• Document requirements, system specifications, workflows, and user manuals.
• Ensure proposed solutions align with overall business and IT strategies.

Testing & Validation

• Develop and execute test plans; support user acceptance testing (UAT).
• Validate that delivered solutions meet business requirements and quality standards.
• Coordinate with development teams to resolve issues identified during testing.

Project Management

• Lead and manage end-to-end delivery of IT and business projects, ensuring adherence to scope, budget, and timelines.
• Define project scope, objectives, and deliverables in collaboration with key stakeholders.
• Develop and maintain detailed project plans, schedules, and status reports.
• Manage risks, issues, and change requests throughout the project lifecycle.
• Facilitate communication across teams and stakeholders to ensure alignment and timely decision-making.
• Conduct post-implementation reviews and document lessons learned.

Stakeholder & Team Coordination

• Serve as the primary liaison between business units, IT teams, and external vendors.
• Facilitate workshops, meetings, and project updates with key stakeholders.
• Support organizational change management and ensure user adoption of new systems or processes.

Key Requirements

• 4–6 years of combined experience as a Business Analyst and/or Project Manager, preferably in IT or software-related projects.
• Bachelor’s degree in Computer Science, Information Systems, Business Administration, or a related field.
• Strong understanding of business analysis methodologies (BABOK, Agile, Scrum) and project management frameworks (PMI, PRINCE2, Agile).
• Proven experience in end-to-end project delivery — from initiation to closure.
• Proficiency with requirements and project management tools (e.g., Jira, Confluence, MS Project, Trello, Visio, Lucidchart).
• Excellent communication, leadership, and stakeholder management skills.
• Strong analytical and problem-solving abilities with attention to detail.
• Ability to manage multiple priorities and deliver results under pressure.
• Knowledge of SQL or data analysis tools is a plus.
• Relevant certifications (e.g., CBAP, PMP, PRINCE2, Agile/Scrum Master) are a strong advantage.

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Key Responsibilities

Facility Operations & Maintenance

• Oversee day-to-day operations of the facility, including HVAC, electrical, plumbing, and security systems.
• Coordinate and supervise maintenance activities, contractors, and service providers.
• Develop and implement preventive maintenance schedules to minimize downtime.
• Ensure timely repair and upkeep of office equipment, furniture, and fixtures.

Health, Safety & Compliance

• Ensure compliance with local safety, environmental, and building regulations.
• Conduct regular facility inspections and risk assessments.
• Manage fire safety systems, evacuation plans, and emergency response procedures.

Space Planning & Office Management

• Manage space allocation, layout planning, and office moves or renovations.
• Maintain efficient utilization of space and resources.
• Support workplace experience initiatives to enhance employee comfort and productivity.

Vendor & Budget Management

• Negotiate and manage vendor contracts for maintenance, security, cleaning, and utilities.
• Monitor facility budgets and control costs without compromising quality.
• Track and report on facility-related expenses and key performance metrics.

Sustainability & Efficiency

• Implement energy-saving and waste-reduction initiatives.
• Monitor utility usage and identify opportunities for cost and resource optimization.

Qualifications & Requirements

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field.
• 3–5 years of experience in facilities management, building operations, or a similar role.
• Strong understanding of building systems, maintenance procedures, and vendor management.
• Working knowledge of HSE regulations and compliance standards.
• Excellent organizational, problem-solving, and communication skills.
• Proficiency with MS Office and facility management software (e.g., FM systems, CAFM tools).
• Professional certifications (e.g., IFMA CFM, FMP, or equivalent) are an advantage.

Key Competencies

• Leadership and people management
• Budgeting and cost control
• Attention to detail and operational efficiency
• Strong negotiation and coordination skills
• Ability to multitask and work under pressure

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Key Responsibilities

• Plan, organise, and manage all construction activities on assigned projects.
• Develop detailed project plans, schedules, and budgets.
• Monitor progress, manage risks, and implement corrective actions when necessary.
• Coordinate with architects, engineers, contractors, and other stakeholders.
• Ensure compliance with safety standards, building codes, and regulatory requirements.
• Oversee procurement of materials and equipment in line with project specifications.
• Prepare regular project reports and present updates to senior management and clients.
• Lead, mentor, and manage site teams to achieve project goals.

Qualifications and Skills

• Bachelor’s degree in Civil Engineering, Building Technology, Construction Management, or a related field.
• Minimum of 5–10 years’ proven experience managing large-scale building projects.
• Strong leadership, communication, and decision-making skills.
• Excellent knowledge of construction methods, contracts, and project management principles.
• Proficiency in project management tools such as MS Project or Primavera P6.
• Certification or membership in COREN, PMP, or NSE is an added advantage