Personal Assistant at Aluko & Oyebode

JOB SUMMARY:

• The Personal Assistant will provide high-level administrative and personal support to Partners, ensuring efficient and effective daily operations.
• The role requires excellent organizational skills, attention to detail, discretion, and the ability to manage multiple tasks in a fast-paced environment.
• The PA will act as a gatekeeper, manage communication, coordinate meetings, and handle confidential and sensitive information with professionalism.

KEY RESPONSIBILITIES:

• Manage calendars, appointments, meetings, and travel arrangements.
• Draft, review, and manage correspondence, emails, and documents.
• Organize and maintain filing systems (digital and physical).
• Prepare reports, presentations, and briefing materials as required.
• Coordinate logistics for meetings, including venues, agendas, and minutes.
• Handle personal errands and tasks on behalf of the Partner as needed.
• Monitor and prioritize incoming communication and requests.
• Liaise with internal departments, external clients, and stakeholders on behalf of the Partner.
• Ensure tasks and follow-ups are completed timely and accurately.
• Perform other duties as assigned to support the Partner's day-to-day functions.

EDUCATIONAL QUALIFICATION:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• A relevant certification (e.g., administrative support, office management) is an added advantage.

SKILLS / KNOWLEDGE REQUIREMENTS:

• 3 years of relevant experience in a similar Personal Assistant, Executive Assistant, or high-level administrative support role.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• High level of discretion and confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and work under pressure.
• Strong attention to detail and problem-solving skills.
• Professional demeanour and interpersonal skills.
• Ability to work independently and take initiative.