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  • Posted: May 26, 2023
    Deadline: Not specified
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.
    Read more about this company


    Operations Officer- Nigeria IHP

    Primary Duties and Responsibilities: 

    Procurement and Contracts Management: 

    • In consultation with the project team, explore market and collect price quotations from suppliers and vendors.
    • Collect necessary documents and information to process purchase orders, consultant agreements, letter agreements, subcontract/agreements and/or sub-grants.
    • Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of each consultant agreement, sub-agreement, contract, grant, vendor, etc.

    Office Administrations and Logistics: 

    • Maintain appropriate and updated filing system for all project documents including procurement documents (Due Diligence forms, biodatas, hosting checklists; competitive quotations); field vouchers, approved budgets and purchase orders); and workshop/activity payments; checks.
    • Assist in management of Field Office assets, premises, supplies, publications, facilities and logistic services as required.
    • Administer regular maintenance of all office space and equipment including necessary insurances in place and processing of claims in case of loss.
    • Serve as backup for administration of transportation for the office and staff for local and international travel.
    • Maintain HR-related files, including monthly updating of leave time accrued/taken, ensuring medical insurance for staff.
    • Maintain up-to-date record of all rent, service and utility contracts for the office and, administer prompt payment of rents, insurance, service and utility bills.
    • Assist in performing project close out activities.
    • Work with project team to calculate and submit cost share information, where applicable.
    • As necessary, assist in financial audit. Maintain accurate and up-to-date operational, personnel, and other records as required by corporate management and/or Nigerian law.
    • Work closely with Finance Officer for daily tasks and overall project management. 

    Asset Management: 

    • Manage expendable property
    • Perform receiving function, record and tag all items
    • Issue supplies and stationery to staff 
    • All other duties and tasks as assigned 

     Required Qualifications:

    • Bachelor's Degree from a recognized academic institution in business or related field or 4 years working in administration; MBA is an advantage.
    • Proven competency in planning, organizing, and implementing operational activities.
    • At least 4 years of administration experience with a good understanding of business operations and controls; experience with international organizations and USAID regulations an advantage.
    • Proficiency in MS Office applications
    • Sound written and verbal communication skills in English
    • Strong supervision skills to ensure activities, schedules and progress are reviewed and monitored.
    • Experience leading, mentoring, and motivating staff; a good understanding of performance management.
    • Demonstrates good judgment and decision making. A minimum of 2 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching;
    • A minimum of 2 years of work experience in a developing country or similar environment.
    • Excellent written and verbal communication skills;
    • Financial acumen and the ability to interpret and analyze financial reports;
    • Sound problem solving and decision making skills;
    • Strong management skills with ability to mentor, coach, lead, develop and evaluate staff;
    • Ability to work with a low level of supervision and as a part of a team when required;
    • Demonstrated critical thinking, attention to detail, and organizational skills;
    • Demonstrated leadership skills including a high level of professional maturity is required. 

    Method of Application

    Interested and qualified? Go to Palladium Group on to apply

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