Logistics Officer at International NGO Safety Organisation (INSO)

Overall Purpose of Role:

Responsible for providing general logistic support and facility management to INSO Nigeria, will manage logistic processes in support of the objectives of the organization including responsibility for the planning, oversight, and management and coordination of logistics operations related to fleet management, scheduling staff, subcontractors, vendors, creating a plan for the movement of materials, fleet, equipment etc.

Key Objectives

• Travel and movement planning for INSO Nigeria
• Plan vehicles movements, track individual trips, and ensure implementation of security measures.
• Make report of fuel consumption and follow-up with INSO’s fuel contractor Track consumption of fuel used for generators and vehicles.
• Manage INSO assets and keep updated the assets list/ updated filing, Support the Physical Asset Verification
• Operationally supervise drivers’ work to ensure they adhere to all INSO driving rules and regulations and prepare their schedules.
• Supervise the Guards and equip them with the needed items for their work and report any security incident to the security focal point and to the line manager.
• Implement the specific procedures to ensure and to monitor that the vehicle and other motorized equipment regular incentivization.
• Facilitating visas for INSO staff and other visitors visiting Nigeria Offices.
• Management of Guesthouse water supply systems, generators management and maintenance activities in the event of minor to major problems.
• Ensure procurement of goods and services is done following value for money principle.
• Ensure that there are adequate stocks of cleaning and stationaries supplies and manage those stocks and ensure store security.
• Keep all documents related to installations / equipment / Maintenance/infrastructures in order and update them regularly.
• Facility management for INSO office and Guest house building, premises and equipment are in good shape and properly maintained (plumber, electricity, minor works).
• Follows up the consumption and due payment of utilities, immediately flagging to the operations manager any issues or areas that need to be addressed.
• Ensure all assets are in good working condition and report those that need repairs.

Person Specification

Knowledge, Skills and Experience 

• Bachelor’s degree in business administration/logistics and procurement, Supply Chain, HR/Finance educational.
• 2 Years practical experience working in logistics management, administration, asset management, fleet management preferably with and NGO.
• Excellent English language skills, both written and verbal.
• Computer literate (good knowledge of use of MS Office 365 package).

Key Personal Competencies

• Strong Communication, interpersonal and coordination skills
• Attention to details.
• Ability to work under pressure.
• Ability to work in a multi-cultural environment.
• Capacity to plan and manage your own time effectively.
• Ability and eagerness to learn.
• Capacity to work effectively and efficiently with minimum supervision.
• Flexibility with respect to working hours and tasks.
• Teamwork.