Logistics & Maintenance Coordinator at Talents and Skills Africa

Position Overview:

We are seeking a highly organized and detail-oriented Logistics Assistant to support the efficient operation of our logistics department. The ideal candidate will assist in coordinating shipments, maintaining records, managing inventory, and ensuring the smooth flow of goods and materials. This role is critical in optimizing the supply chain and ensuring timely deliveries to meet customer needs.

Key Responsibilities:

Logistics Coordination:

• Assist in planning and scheduling shipments, ensuring on-time delivery.
• Liaise with transportation providers and suppliers to confirm shipping details.
• Track shipments and provide updates to relevant stakeholders.

Inventory Management:

• Monitor stock levels and assist in managing inventory to prevent shortages or overstocking.
• Maintain accurate inventory records using software systems or manual logs.
• Conduct regular stock counts and assist in inventory reconciliation.

Documentation and Reporting:

• Prepare shipping documents, including invoices, packing lists, and delivery notes.
• Maintain and update logistics records and databases.
• Generate reports on logistics activities, costs, and inventory levels.

Compliance and Quality Assurance:

• Ensure shipments comply with local and international regulations.
• Verify the quality and condition of goods received or dispatched.
• Report any discrepancies or damages promptly.

Communication and Coordination:

• Serve as a point of contact between suppliers, transporters, and internal teams.
• Resolve logistical issues and delays effectively.
• Provide excellent customer service by addressing inquiries related to shipments or deliveries.

Qualifications and Requirements:

• Education: Minimum of a high school diploma; a degree in Supply Chain Management, Business Administration, or a related field is a plus.
• Experience: 2-4 years of experience in logistics, supply chain, or a related role.
• Skills:
  • Proficiency in Microsoft Office Suite (Excel, Word) and logistics software.
  • Strong organizational and time-management skills.
  • Excellent communication and problem-solving abilities.
  • Attention to detail and accuracy in record-keeping.