Junior Administrative Officer at GIZ Nigeria

Vacancy Announcement No: 087

The Project

• Green Innovation Centre for Agriculture and Food Sector (GIAE) Programme The GIZ Programme “Green Innovation Centre for Agriculture and Food Sector (GIAE)” aims to increase the productivity and income of smallholders by promoting the market-oriented development of agricultural value chains.
• The Global Programme places focus on the identification and fostering of innovations, dissemination of know-how and technology solutions and skills upgrading.
• The Nigeria Country module has operations in 8 states (Benue, Nassarawa, Cross Rivers, Kaduna, Kano, Ogun, Oyo, Plateau) with a target group of 200,000 farmers plus producer organizations, processing companies, and input suppliers.
• Vacancy Announcement 087 The contractor AFC is responsible for implementation of large-scale trainings to farmers, the capacity development of up and down-stream companies, and inclusive business linkages with farmers.
• GIZ coordinates these operations with the contractor team, provides equipment and supports the improvement of frame conditions for value chain upgrading and learning processes/exposure for partners in Germany and other countries.

Responsibilities

• The Junior Admin Officer will, in conjunction with the rest of the GIZ GIAE admin team, support the Admin and finance manager in the coordination of the programme’s administrative support to the project implementation.

Under the direct supervision of the Admin and finance manager, the Junior Admin Officer will:

• Support the project finance and inventory management in line with GIZ rules and standards.
• Support the general administration of the office in line with GIZ rules and standards.
• Support the office management.

Specifically, the Junior Admin Officer performs the following tasks:
Finance and Accounting:

• Supports the project accounting and ensures that expenditures are in accordance with the endorsed budget.
• Supports the settlement of pending transactions (receivables and tax liabilities).
• Supports preparation for internal control and ensures the financial documents are prepared in accordance with GIZ rules and regulations.
• Supports the project inventory management and undertakes checks to ensure the project assets are in good use.
• Monitors the project receivables and ensures timely settlement.
• Monitors project supplies and consumables and ensures proper use.

General Administration:

• Provides general administrative supports (printing, copying, and scanning of documents) for the project.
• Filing documents according to GIZ filing system.
• Supports the periodic inventory checks and rebelling of assets of the projects.
• Supports the day-to-day running of the office.
• Supports project logistics (travels, trainings, workshops, etc.) and visa processes.
• Supports office management (effective functioning of office equipment, regular data backup, and efficient use of project assets – stock control and fuel consumption).

Other Duties / Additional Tasks:

• Liaise with risk management office (RMO) as the project security focal person on issues on security, overland travels, and monitoring charts.
• Assume other tasks at the request of management.

Required Qualifications, Competences and Experience Qualifications

• Bachelor's Degree or equivalent in Accounting, Business Administration, Economics, or related courses.

Professional Experience:

• Not more than 3 years of professional working experience in a similar position.
• Broad experience in financial and administrative management.
• Previous GIZ experience is an asset.

Other Experiences and Skills:

• Excellent management, administrative, and multi-tasking skills.
• Excellent communication skills.
• Social skill and good team player.
• Good working knowledge of MS-Office, particularly Outlook, Word, and Excel.
• Good working knowledge of modern telecommunication systems (telephone, e-mail, internet, phone conferences, Skype) and related software.

Salary
According to GIZ salary scale for Band 3.