Human Resources (HR) / Administrative Officer at Nigeria Machine Tools Limited (NMTL)

Responsibilities

• Create and implement effective onboarding plans.
• Coordinate with training centers for employee development and follow up until receiving training certificates.
• Review the employment and working conditions to ensure legal compliance.
• Track staffing requirements and oversee the hiring of new employees as needed.
• Coordinate general leave administration; this includes maintaining an annual leave calendar for leave projections, outstanding leave days, and payment of leave allowances.
• Maintain and update all staff personnel files; using an appropriate checklist to ensure complete documentation.
• Take the lead on the performance management process with the collation of mid-year and end-of-year review documentation as well as draft confirmation letters for staff who are due.
• Provide advice to management on employee relations issues including maintaining payment schedules and issuing memos to accounts for payment/due dates for Pension, Health Insurance, and other statutory deductions.
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation.
• Maintain and update all staff personnel files; using an appropriate checklist to ensure complete documentation.
• Ensure regular updates of the HR database with information on personnel records, biodata, salaries, or promotions as well as resignations.

Requirements

• B.Sc in Human Resources Management/Industrial Relations or related field
• 3+ years relevant experience, 1 of which should be an administrative role.
• Candidate should ideally reside in Osogbo or be willing to relocate
• Experience in the fashion industry is compulsory.
• Astute business acumen
• Ability to create and work with a budget.
• Entrepreneurial and commercial thinking
• Excellent people management skills.
• Business process optimization skills
• Excellent leadership skills
• Strong written and oral communication.
• Organization and attention to detail.
• Analytical and problem-solving skills.
• Time management.
• Ability to navigate stressful situations.
• Must demonstrate a high level of confidentiality, tact, discretion, initiative, and sound judgment.
• Ability to cope with pressures and setbacks.
• Ability to deliver results and meet customer expectations.
• Must demonstrate the confidence and ability to relate with stakeholders (clients, vendors, suppliers etc.) in an assertive and professional way.
• Must have the ability to manage the flow of people and business, liaise and consult with internal and external stakeholders for maximum efficiency.