Human Resources Assistant I at Breakthrough ACTION

Job Summary

• The HR Assistant will support the Nigeria HR Team to carry out all Human Resources tasks in line with USAID and Johns Hopkins University rules and regulations.
• This position will work closely with all technical, finance and admin teams as well as serve as a liaison between the Abuja office and state teams.

Major Activities / Responsibilities

• Liaise with relevant staff (supervisors, unit heads, etc.) to coordinate and prepare for new hire orientation.
• Ensure new staff completes all relevant documents for the Personnel File.
• Support with the recruitment of full-time staff and consultants
• Manage staff Group Life Insurance
• Work with Finance and Admin with regard to key personnel actions - new hire addition to payroll, notification for exiting staff, new staff work tools and communication/internet allowances, staff promotions/change in status, etc.
• Liaise with new hire supervisors, admin, and IT in ensuring workspace and work tools are made ready for new hire (s).
• Manage leave administration and monthly timesheet processes and tracking.
• Coordinate administrative/logistics aspects of the recruitment process.
• In the absence of the HR Officer, represent the HR Team in relevant meetings.
• Work with relevant HR team members to ensure appropriate HR databases/ERP are updated promptly.
• Post vacancy announcements on internal and external platforms.
• Assist the SHRO in the collation of staff annual performance appraisal documents and drafting of new letters for appraised staff.
• Liaise with the BA-N contracted security firm to carry out background checks on all prospective new hires/successful candidates.
• Assist in all aspects of BA-N Local Independent Consultants’ management process including drafting of Independent Consultancy contracts and processing of independent consultants’ invoices.
• Other duties as identified by supervisor.

Knowledge, Skills and Competence

• Experience managing end-to-end HR procedures/processes independently is required for the position.
• Experience using Human Resources Information System
• Hands-on experience working with key Ms. Office applications (Excel, Word, PowerPoint, etc.) is compulsory.
• Proven ability to communicate effectively regarding sensitive and confidential matters.
• Experience using video conferencing tools to set up meetings/interviews is compulsory.
• Ability to work independently and remotely is mandatory for this role.
• Strong oral and written communication skills.
• Demonstrated ability to analyze and resolve problems.
• Meticulous attention to detail.

Required Minimum Education

• Bachelor’s Degree (preferably in the Arts or Social Sciences) is required.