HR Officer at ECLAT HR Consulting

• Manage the end-to-end recruitment and selection process by preparing job advertisements, shortlisting candidates, coordinating interviews, and conducting reference and background checks.
• Collaborate with hiring managers to determine staffing needs, develop job descriptions, and ensure alignment with organizational goals.
• Design and implement structured onboarding programs to ensure a smooth transition for new hires, including orientation sessions, policy briefings, and early-stage performance integration.
• Maintain a talent pipeline through proactive sourcing, networking, and database management for current and future needs.
• Serve as the first point of contact for employee concerns, grievances, and disciplinary matters, ensuring timely resolution in accordance with internal policies and labor regulations.
• Foster a positive and inclusive work environment by promoting open communication, professional respect, and team cohesion.
• Organize and coordinate staff engagement programs, internal communications, welfare initiatives, and staff recognition activities to enhance morale and productivity.
• Support the design and administration of the performance management system, including goal-setting, mid-year reviews, annual appraisals, and feedback facilitation.
• Train and guide supervisors on effective performance conversations and documentation practices.
• Conduct training needs assessments and coordinate internal and external training programs aligned with performance gaps and career progression plans.
• Monitor and evaluate the effectiveness of learning and development initiatives and maintain training records for audit and planning purposes.
• Ensure accurate preparation and submission of payroll inputs including allowances, deductions, and statutory compliance items (e.g., taxes, pensions, health insurance).
• Administer employee benefits programs such as leave entitlements, medical schemes, staff welfare packages, and other incentive schemes.
• Monitor compensation trends and recommend competitive practices that attract and retain talent.
• Manage HR operational tasks such as employment contract issuance, staff movements (promotions, transfers), and exit processes, including exit interviews and clearance documentation.
• Implement and communicate HR policies and procedures across all levels of the organization, ensuring staff compliance and alignment with labor laws and company standards.
• Provide guidance to employees and managers on HR policy interpretation and application.
• Maintain accurate, up-to-date, and confidential employee records (electronic and hard copy), ensuring they are complete and audit-ready.
• Support HR audits, statutory inspections, and reporting requirements from regulatory bodies.
• Maintain and update the Human Resource Information System (HRIS) with employee data, leave balances, training history, and performance records.
• Generate periodic HR reports and dashboards on key HR metrics such as headcount, turnover, recruitment, training, and disciplinary trends for management use.
• Ensure the integrity, security, and confidentiality of all employee and organizational HR data.

Education and Work Experience:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 5-7 years of experience in HR or administrative roles, preferably in a consulting environment.
• Solid understanding of HR practices, employment laws, and company policies.
• Excellent organizational skills, with the ability to manage multiple tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to engage employees at all levels of the organization.
• Proficiency in HRIS systems and other HR software.
• Detail-oriented and committed to maintaining confidentiality.
• Ability to handle sensitive situations with discretion and professionalism.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).