HR and Admin Secretary (Female) at Harmony Group

Locations: (Ogidi) Anambra and (Oduade) Lagos

Role Accountabilities

• Administer HR policies and procedures and periodic updates to employee handbook
• Assist staff with HR-related questions and issues and provide periodic communication on benefits and related information to employee
• Proper Book- Keeping and Information management.
• Coordinate all recruitment and onboarding for new employees
• Keep information confidential and secure by recommended storage and Backups.
• Keep up with Information system trends, policies, regulation and Legislation.
• Perform Bank reconciliation activities on corresponding files and records.
• Maintain executive’s agenda and assist in planning appointments, board meetings etc.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate
• Handle &prioritize all outgoing or incoming correspondence(e-mail,letters,packages etc.)
• Make travel arrangements for executives.
• Handle confidential documents ensuring they remain secure.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned.
• Ensures cleanliness of work space and office.

Requirements

• Minimum of a Degree in a relevant field
• At least 2 years’ experience in secretarial and HR duties.
• Excellent communication skills, both oral and verbal
• Great interpersonal skills
• Customer service and relationship-building skills
• Team working skills
• Organisation and time management skills
• Strong attention to detail.
• Should be conversant with Microsoft Office.
• Ability to speak and write German language and any other foreign language like French and Chinese.
• Preferable female between 23- 35 years of age.