Health Manager at International Medical Corps

FIELD SITE: Gwoza/Askira LGA

JOB SUMMARY

The Health Manager, field site will report to the Medical Director/Coordinator or the Country Health Manager and will be responsible for the design, implementation, monitoring, reporting and overall management of health programs in his/her assigned location through the provision of technical oversight, capacity building of staff, supervision and coordination with other departments.  She/He will oversee and manage health team at field level in coordination with field site leadership. She/he will also ensure that health activities are within the approved scope of deliverables and budget as well as ensuring that health interventions adhere to national and international standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Pogram Development and reporting

• Prevention of Sexual Exploitation and Abuse: Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
• Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity.
• Code of Conduct: As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

QUALIFICATIONS

MINIMUM QUALIFICATION

• Typically, a Medical Doctor
• Typically, 3 to 5+ years of relevant and progressive experience in a management/coordination role within a health delivery and/or public health organization  
• Excellent communication (written and oral) skills in English
• Able to take initiative within a defined framework
• Able to work within a team
• Flexible and creative 
• Strong commitment to work
• Able to work under stress
• Strong commitment to the organization and its values

Desirable

• Experience in a management/coordination role at a health NGO 
• Experience with delivery of health services to vulnerable groups
• Core knowledge of public health principles and techniques
• Advanced reporting skills both qualitative and quantitative 
• Work with the country health leadership (Country Health Manager, Medical Coordinator or Medical Director) to develop Health sector strategy for health programs in the country through identification of program/sector needs, understanding of national priorities and the funding/donor landscape
• Take lead to conduct and coordinate needs assessment at field level and ensure field inputs are incorporated into health project design, concept notes and proposals  
• Identify potential field level partnerships which can contribute to the country strategic objectives
• Provide accurate regular reports, statistics, and documented results and maintain detailed records of the health program activities in the area in collaboration with the MEAL unit
• Ensures that data are summarized into regular field reports providing relevant analysis and interpretation on morbidity trends taking into consideration contextual information
• Review and complete relevant activity reports to include training, supervisory and site visit reports prior to submission to the field site coordinator and technical supervisor
• Monitor and analyze data with technical team to flag possible outbreaks

Program Management

• Take lead following up with support departments to ensure that all programmatic needs are provided in a timely basis in accordance to work plans, procurement plans and HR
• Regularly review and update program management tools with the assistance of the country health manger, medical coordinator/director as applicable, being mindful of achievements against project indicators
• Oversee the health field team including community health workers, health facility staff, and mobile health team to ensure the timely and successful implementation of the planned health activities in line with set goals and objectives are met with in the allocated resources.
• Guide the health field team to ensure regular collection of the data and documentation as per grant and reporting requirements.
• Work with the central health team to ensure that all point of cares are regularly reported into the HIS, and filed health team are receive appropriate training on humanitarian response including detection of Malnutrition, GBV/CMR, Vaccination, health education, outreach activities and health facilities needs are met  
• Work closely with the Community Health team to ensure that the community health program is well integrated with the health program at health facility and that community outreach activities are being conducted as planned
• Work closely with the country health senior team to ensure that diagnostic and patient care adhere to national and global guidelines/protocols/standards
• Guide the country health team to ensure regular collection of the data and documentation as per grant and reporting requirements.   
• Coordinate with the Logistics team to identify procurement and supply issues related to the health programs and support the identification of corrective actions 
• Follow up with pharmacists to ensure that clinic needs in terms of medication, medical supplies, and medical equipment’s, trainings and ventilation system for the pharmacy are met.

Representation

• Represent and actively participate in health coordination meetings and other relevant meetings at the field level
• Attend and participate in working group meetings at the filed level if applicable   
• Provide documented feedback to the health senior management team on meetings attended
• Represents the field site health department during site and country level meetings and calls.
• Contribute to relation building with other partners including local NGOs at the country level

Coordination

•  Work closely with central health team in updating, and coordinating health activities
• Coordinate with the field leadership and the central health team to determine opportunities for collaboration with local authorities and other partners
• Take lead in coordinating with other sectors and support departments to ensure integrated

implementation of services.

• Work with the field leadership, health senior management team and security team to process documentation approval, pass and required authorization from local authorities.

Budget Management

• Ensure proper documentation for all contracts and payments for services in coordination with the logistics, finance and procurement teams  
• Prepare expenditure projections for each project activity along with expected targets making sure to update them on a regular basis
• Review Budget vs. Actual expenditure for the health programs at his/her respective area on regular monthly basis with programs, procurement and finance teams
• Provide recommendations and interventions to correct any identified deviations (related to compliance, over and under expenditure) that impact budget adherence

Staff Management

• Organize daily work schedule for the field team according to the agreed work plan, and assign task according the priorities in implementation
• Monitor the health team performance according to their assigned tasks and provide regular feed back to the senior health management team
• Responsible for authorization of recruitment of field health staff and conduct the annual performance evaluation of the field team
• Technical OversightWork with the field medical team to develop technical protocols and guidelines as needed
• Develop training plan for health care workers including community health workers in coordination with the filed health team
• Oversee technical quality of inputs, interventions and reports at field site level
• Directly supervise the pharmacy officer, community health officer, medical officers, HIS officer and health program officers (where applicable) to ensure that country program interventions and project objectives are met in accordance to committed standards
•   Lead the health staff on medical facility assessments, data quality assurance, analysis and interpretation of data, disease surveillance, emergency preparedness, outbreak response and other relevant subjects related to program management in coordination with the MEAL department and health senior management team
•   Work closely with his/her subordinates to undertake ongoing assessments of population needs and

Supervision

• Lead and oversee field health teams,
•  Ensure timely delivery of program components according to proposed activities and available funds through regular technical and programmatic meetings at field site level with his/her direct reporting lines including MEAL and other relevant support department heads.
• Provide support in collaboration with other departments in ensuring that all supported health facilities including medical mobile units are equipped and maintained according to the national and global standards
•   Review and schedule site visits for monitoring and supervision to ensure quality of services, accurate data collection and verification of pharmaceuticals, supplies and equipment
• Take lead in ensuring that joint monitoring and supervisory visits are planned and executed with relevant government counterparts

Capacity Building

• Responsible for his/her own personal and professional development by regularly attending learning opportunities online or face-to-face
• Take lead in identifying professional and technical training needs for his/her team
• Provide a site-specific training plan according to training needs assessments for health service providers in collaboration with relevant health authorities

Other Duties

• Any other duty deemed necessary for the fulfillment of program objectives as discussed with supervisor

Advanced Microsoft excel skills

Budget management and data analysis skills