Graduate Employee Relations Officer (Personnel Services) at Ibadan Electricity Distribution Company (IBEDC) Plc

Location: Ibadan, Oyo

Job Description

• The Employee Relations Officer (Personnel Services) is to ensure that comprehensive, accurate and up-to-date records are appropriately maintained (electronic and hard copies) for all employees in the organization.   

Responsibilities

• Collaborates with the IT department to maintain a proper electronic system for employee records and a corresponding physical filing system for paper copies of personnel records.
• Updates personnel records to reflect changes in employee population - resignations, appointments etc.
• Oversees the administration of the physical filing room and movement of files.
• Ensures completion of personnel forms by newly recruited employees.
• Assists in producing statistics reports related to the Company’s workforce.
• Maintains personnel files on active and terminated employees, including maintaining, calculating and updating employee service dates and seniority dates; filing employee paperwork; integrating old files into new files for rehires.
• Verifies and provides information from employee files as requested per Human Resources policies and procedures.
• Keeps abreast of relations legislation and data privacy laws to ensure compliance by the organization.
• Provides relevant personnel information to authorized parties as the need arises.
• Create sound internal controls and monitor adherence to staff policies and proactively audit processes, practices and documents to identify weaknesses.
• Evaluate HR activities (e.g. disciplinary processes, recruitment processes etc) to assess compliance risk.
• Set plans to manage a crisis or compliance violation.
• Collaborate with external auditors and HR when needed.
• Address employee concerns or questions on HR compliance.

Requirements

• A Bachelor's Degree in the Social Sciences, Arts or Humanities or any related discipline
• Required Experience: 1 - 3 years   

Behaviour Requirements:

• Active listening
• Social perceptiveness
• Critical thinking
• Patient
• Decision making
• Monitoring
• Service orientation

Skills Requirements:

• Proven experience in filing and record keeping management in a reputable company
• Proven experience in database application systems
• Good coordination, administrative & negotiating skills
• Demonstrated proficiency with Microsoft Office products (Outlook, Excel, PowerPoint, Word)