Finance Officer at Learning Through Skills Acquisition Initiative - LETSAI

General Role Summary

• The Finance Officer works in collaboration with other finance staff to support the Head of Finance/Finance Manager to ensure that LETSAI operates within a healthy financial environment and meets all of its obligations and accountabilities on time.
• The position holder supports to establish, operate, and maintain good financial systems and controls.
• In addition, he/she supports the conduct and management of audits, prepares donor and operational budgets, and facilitates procurements processes.
• The Finance Officer is responsible for the day-to-day management of financial transactions and procedures in line with organizational and Donor policies and principles.

Essential Job Accountabilities

General accounting

• In collaboration with other finance, Admin and Programme staff ensure that accurate records for all daily transactions are kept in the right format and place.
• Prepare balance sheets and other reports as may be required.
• Process invoices in support of payments as may be required.
• Review/record accounts payable and accounts receivable in line with organizational policies, and accounting standards.
• Ensure that the financial system is always up to date with financial data.
• Manage petty cash
• Perform any other accounting duty that may arise from time to time.

Banking

• Ensure that all banking transactions are done on time with very minimum risk and in line with organisational and donor policies.
• In collaboration with other finance staff, support the Finance Manager and the Executive Director to reconcile bank statements.
• Work with programme team to prepare all budgets that may be required.
• Ensure that petty cash is managed in line with organisational policies and practices.
•  Auditing, Financial Management and Reporting
• Support the preparation of month end/quarterly financial reports.
• Support both the conduct and management of internal and external audit processes.
• Provide support to the Head of Finance/Finance Manager to implement all audit recommendations.
• Prepare and submit monthly management and donor reports to Senior Management Team(SMT) Grant Management and Compliance.
• Support the Operations team to meet programme management requirements.
• Enforce compliance with national, organisational and donor conditions as applicable
• In collaboration with the Operations team, support the effective management of grants by ensuring that all grant conditions (including procurement, reporting and extensions) are met.
• In collaboration with the operations team, ensure that routine grant monitoring mechanisms (like monthly and quarterly budget meetings) are held and actions  implemented.
• Ensure documentation and filing of project activities are done in compliance with
• Organisation and donor policies and procedures.
• Support in forecast preparation and Management

Required Skills, Knowledge & Qualifications

Essential

• A degree in Finance, Accounting or Economics with at least two years of post-qualification experience.
• A professional qualification such as ACA, CNA, or any other foreign qualification like ACCA, CIMA is an added advantage
• A solid knowledge of financial and accounting procedures
• Experience in using financial software like QuickBooks, ProMIS etc
• Advanced MS Excel skills
• Knowledge of financial and tax regulations
• Excellent analytical and numerical skills
• Strong ethics, with an ability to manage confidential data.

Desirable

• Honesty and integrity are desired attributes in this role.
• Multitasking and ability to work under pressure.