Finance Officer at International NGO Safety Organisation (INSO)

Overall Purpose of Role:

You will support the Finance Manager in carrying out and overseeing the general project accounting, treasury, budgeting, and reporting. You work under supervision and ultimate accountability of the Finance Manager but may be bestowed with substitutive responsibilities and must be technically capable of them. 

Major Responsibilities:

• Receive monthly accounting journals in EXCEL from the Accountant and field offices. Confirm their correctness by reconciling all entries with the supporting documentation.
• Ensure entries have been properly coded and allocated to enable direct import to SUNSYSTEM; Prepare journal entries to offset prepayment, intercompany and payroll accounts.
• Collect information and documentation from operations team to update the accounting journals of accrued expenses (staff leave, severance pay, outstanding bills.
• Ensure payments of local taxes and payroll are reconciled monthly.
• Ensure that adequate controls on cash management are in place in all sites. Confirm all cash counts and bank reconciliation are routinely performed and witnessed.
• Monitors open advances and deposits in the balance sheet and recoup aging amounts.
• Oversee the repatriation of original documents from field offices. Support the Finance Manager in the provision of the documentation during financial audits.
• Act as a point of contact of field offices for finance queries and provide financial support to team members.
• Undertake specific tasks on internal controls, budget planning, proposals, and financial reporting as they have been assigned by the Finance Manager.
• Prepare reports on actual versus budget.
• Prepare financial reports for grants reporting and timely submit the reports to the Finance Manager for review.
• Undertake training of staff with financial functions, travel to field offices to deliver orientation to newly recruited officers and assistants. Orient the Accountant and/or the Finance Assistant in their functions.
• Substitute the Finance Manager functions in case of absence or vacancy.

Requirements

• Minimum 3 years of relevant finance work experience
• A degree in finance, accounting, or relevant field
• Experience with financial software systems and proficiency in Microsoft Excel
• High attention to detail
• Ability to process large amounts of data.
• In depth knowledge of financial regulations and account processes
• Ability to handle budgets.
• Time management skills
• Ability to supervise and direct.

Nice to have:

• Donor/contract management experience and donor policy knowledge (preferably ECHO, FCDO, SDC and or BHA)
• Previous experience working for an NGO.
• Experience with SUNSYSTEM financial software