Finance and HR Manager at Project Hope

DUTIES AND RESPONSIBILITIES

• The Finance and HR Manager is responsible for overall financial and human resources management, including finance, HR, and grant management, as well as the preparation of periodic financial and HR reports and budget monitoring.
• S/he leads all project-related financial and HR management and accounting functions in Abuja and across regional offices in Nigeria. S/he ensures compliance with multiple donors’ regulations, project agreement terms and conditions, Project HOPE’s global policies, and applicable Nigerian laws.

Specific Responsibilities

• The Finance and HR Manager works closely with the Global Finance and HR teams, as well as the Logistics team. S/he normally oversee other functions such as internal and external audit preparation, HR, and Security. S/he will be reporting to the Country Director and Global finance operations at HQ office. The specific duties to be carried out by the successful candidate are listed below:

Finance and Grant Management

• Reviewed and authorized all financial transactions, including payment vouchers, receipt vouchers, and journal entries, ensuring accuracy and completeness before and after posting.
• Ensured all project accounting transactions were recorded in accordance with Project HOPE’s Accounting Manual, donor requirements, and applicable local regulations.
• Provided financial management support to project teams, ensuring accurate use of project expenditure codes and proper allocation of costs in line with approved budgets.
• Monitored compliance with donor regulations and cost principles, ensuring all expenditures were allowable, allocable, and aligned with contractual terms and approved budgets.
• Oversaw timely bank and petty cash reconciliations, and ensured all balance sheet accounts (including payables, accruals, and withholdings) were properly reviewed and justified.
• Managed advances to staff, vendors, and subcontractors, ensuring adherence to organizational policies and that all prior advances were fully liquidated before issuing new ones.
• Prepared consolidated financial reports, including annual fiscal reports and life-of-project reports, in compliance with donor reporting requirements.
• Ensured subcontractor payments and financial processes were executed in accordance with signed agreements, with timely follow-up on contract amendments or extensions.
• Strengthened internal control systems to ensure compliance, mitigate risks, prevent fraud, and enhance operational efficiency.
• Coordinated and supported internal and external audits, ensuring timely implementation of audit recommendations and corrective actions.

Financial Reporting

• Verified the accuracy of accounting transactions recorded in financial systems (e.g., QuickBooks/NetSuite) on a weekly basis, ensuring completeness and proper supporting documentation.
• Prepared and submitted periodic financial reports for Project HOPE and donors in line with established deadlines and reporting requirements.
• Developed monthly expenditure forecasts and accrual reports, supporting effective budget planning and financial decision-making.
• Prepared year-end financial reports in compliance with organizational policies and applicable national regulations.
• Acted as the primary focal point with headquarters finance teams, addressing queries, processing required adjustments, and ensuring timely submission of financial data and documentation.
• Maintained and updated country-level cost allocation reports, ensuring accurate and consistent allocation of shared costs across projects.
• Performed additional duties as assigned in line with the scope and responsibilities of the role.

HR

• Oversaw payroll processing and administration of employee benefits in compliance with local labor laws and organizational policies.
• Managed end-to-end recruitment processes, including job postings, candidate screening, interviews, and onboarding of new staff.
• Coordinated employee capacity-building initiatives, such as training programs and professional development activities to enhance staff performance.
• Maintained accurate HR records and archiving systems, ensuring proper documentation, confidentiality, and compliance with audit requirements.

Training/Capacity Building

• Be responsible for all training of finance and HR staff in the country offices.
• Be responsible for frequent visits to field offices and PH subrecipients to provide training to finance staff on internal policies and procedures.
• Train program and logistics team to increase their capacity in order to increase responsibilities and ensure sustainability of projects.
• Establish an annual plan for professional development country offices team.

Minimum Education And Experience Required

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field; professional certifications (ACCA/CPA) a plus.
• 6+ years’ experience in finance and accounting, including 4+ years in managerial or supervisory roles.
• Experience in INGO financial management, donor compliance, and grant management.
• Proficient in QuickBooks, NetSuite, and advanced Excel (Pivot Tables, reporting).
• Strong internal control and audit experience.
• Excellent organizational, communication, and multicultural teamwork skills.
• Fluent in English; willing to travel nationally and regionally.