Finance and Compliance Manager at African Youth for Peace Development and Empowerment (AFRYDEV)

POSITION SUMMARY:

The Finance and Compliance Manager will manage and coordinate all aspects of financial management, ensuring control and compliance with donors’ guidelines. The role will ensure value for money is enshrined across all the projects. Ensure that finance-related activities are established and delivered to the required standards to enable successful project delivery. He/She will ensure sufficient funds by tracking burn rates and requesting funds from donors. The Finance and Compliance Manager will oversee the AFRYDEV Finance Unit, directly supervising all finance staff and will work under the supervision of the program’s coordinator and the Executive Director.

PRIMARY RESPONSIBILITY:

Financial Management:

• Oversee and ensure daily financial management and accounting obligations are performed in accordance with AFRYDEV’s policies and guidelines.
• Ensure that all accounting data is updated, reconciled and fully supported with backup docs.
• Ensure timely processing of staff payroll, allowances and other reimbursements.
• Monitor program and operational forecasting, establish and maintain cash controls to ensure supply of adequate funds.
• Develop project budget, preparation, monitor, review and revise as required by the program coordinator as approved by the Executive Director
• Prepare budgets against actual analysis and report the variances to the Executive Director.
• Provide financial status of project expenses and budget information on a Monthly basis or as when required by the Executive Director.
• Proactive, resourceful, solutions oriented and results-oriented.
• Conduct internal audits on a monthly basis for all projects to ensure accurate documentation in accordance with donors requirements.
• Lead in managing the project audit process with External Auditors ensuring smooth audit and providing all documents required by Auditors as and when needed.

Staff Management:

• Provide coaching to finance staff, supporting strategically tailored individual’s developments plans and contribute to performance management of AFRYDEV staff.
• Ensure staff capacity by providing plans for them to be self-motivated and take responsibility for their contribution to the finance unit.
• Ensure that all staff understand and are empowered to perform their role.
• Conduct staff appraisals and provide performance feedback to the finance unit.
• Manage team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
• Recruitment, training, and professional development of the team as part of the wider staff development strategy. 

Financial Reporting:

• Manage the finance unit to meet the financial reporting requirements, ensuring that all financial reports are submitted on time.
• Generate segregated finance records at the Senior Management Team such as expenses for specific locations or projects.
• Request project fund from donor and report expenditure on Monthly, Quarterly or as required.
• Ensure grant end reporting requirements are all met, commitments accrued, pending payments liquidates, and grant closeout process concluded in a timely manner.
• Ensure accurate and smooth month and year-end closing and reporting within agreed schedules.

Internal Controls and Compliance:

• Maintain proper internal controls by monitoring the finance staff, supervising them, and segregating their responsibilities.
• Alert non-compliance financial issues to the attention of the Executive Director.
• Ensure audit-ready documentation should be ensured and regularly tested.

QUALIFICATION:

Education Skills and Experience:

• Must have Bachelor’s Degree in Accounting
• 4years+ of progressive financial management experience, including supervisory experience required.
• Strong accounting skills and experience including management of the general ledger, journal entries, payroll, payables and balance sheet.
• Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports.
• Strong analytical, decision making and strategic planning skills with the ability to articulate complex information in an easy-to-understand manner.
• Knowledge of local law in taxation and local regulatory reporting procedures.
• Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications.
• Ability to prioritise, plan ahead, and manage a complex and diverse workload with tight deadlines.
• Experience of donor funded projects guidelines including UN, USAID, EU etc.

Computer Skills:

• Must have Experience using accounting QuickBooks.
• Proficient in MS Office packages (Excel, Word, PowerPoint, Visio).

Language Proficiency:

• Proficient English reading, writing and speaking.

Key Working Relationships:

• Internal: Program Managers, Finance Staff, Program’s Coordinator and the Executive Director.