Experienced School Receptionist at Millie's British International School(MBIS)

Job Summary

• As our receptionist, you will be the first point of call for visitors to the school, parents, staff and children. As the ‘face’ of the school, you will be welcoming, personable, and helpful; being able to represent us in a professional and friendly manner.
• In addition, it is essential that you are organised, be able to multi-task, work flexibly and have a ‘can do’ approach to work, as no two days are the same.
• If you are passionate about education, have a strong administrative background, and are ready to take on a multifaceted role, we would love to hear from you!

Key Responsibilities

• Serve as the first point of contact for parents, staff, and visitors, ensuring a warm and professional welcome.
• Manage front desk operations efficiently in a fast-paced school environment.
• Handle phone calls, emails, and correspondence with utmost professionalism and accuracy.
• Respond to phone and walk-in school enquiries, ensuring timely and helpful assistance.
• Maintain organised and detailed records, ensuring smooth administrative processes.
• Take initiative in problem-solving and supporting the school’s operational needs.
• Coordinate appointments, meetings, and school events effectively

Administrative:

• Printing of all learning resources, workbooks, assessments, timetables and calendars
• Assisting with the production of school publications; collating, printing of timetables, examination scripts, collation of marks and printing of school reports
• Assisting with basic accounting functions, such as cross-checking produced school bills, circulating, processing and reconciling all fee payments
• Ensuring that all after school enrichment programmes are running smoothly and in line with safeguarding procedures
• Diary management of all school meetings
• Processing medication and incident report forms in collaboration with the welfare officer
• Participating in school meetings, parent information day and parent-teacher conferences
• Actively involved in public relations and marketing activities; including daily social media postings

Requirements

• Must live within commuting distance of Jericho, Ibadan.
• A Bachelor’s degree in Education or Management
• A minimum of 3 years sustained post-graduation experience in administration within an educational environment
• Proven experience as a receptionist or administrative professional in a high-standard organisation; preferably a school
• Exceptional attention to detail, organisation, and ability to multitask
• A proactive problem-solver who is resourceful, positive, and enthusiastic
• Strong interpersonal skills and a calm, professional approach
• Flexible and adaptable in a fast-paced environment
• Outstanding verbal and written communication skills
• Proficiency in Microsoft Office Suite and administrative tools
• Ability to work independently and as part of a team in a demanding and high-expectation environment
• A naturally effervescent personality that reflects a happy, involved, and articulate nature
• Ability to cope with periods of pressure and meet deadlines
• A high level of professionalism and a smart appearance