Executive Assistant to the CEO at Kano Cancer Treatment Centre (KCTC)

Job Summary

• The Executive Assistant (EA) provides high-level strategic, administrative, and coordination support to the Chief Executive Officer. The role ensures the seamless execution of the CEO’s priorities, oversees cross-departmental communication, and manages the operating rhythm of the Executive Office. The EA serves as the CEO’s trusted liaison, facilitating decision-making, ensuring timely follow-up on key actions, and maintaining alignment between strategic goals and operational execution.

Key Responsibilities

• Coordinate and manage the CEO’s calendar, appointments, and meetings in alignment with strategic priorities.
• Prepare executive briefs, reports, presentations, and policy documents for internal and external engagements.
• Track institutional deliverables, action items, and Key Performance Indicators (KPIs) across departments.
• Facilitate effective communication between the CEO, Heads of Departments, and external partners.
• Organize and document meetings, ensuring accurate minutes, follow-up actions, and accountability tracking.
• Support strategic initiatives, project implementation, and performance monitoring.
• Draft correspondence, speeches, press releases, and other communications on behalf of the CEO.
• Manage confidential information with professionalism, discretion, and integrity.
• Coordinate logistics for executive travel, conferences, and stakeholder engagements.
• Collaborate with HR and Administration to support internal communications and staff alignment initiatives.
• Oversee the Office of the CEO’s document control and workflow systems.
• Represent the CEO in designated meetings and maintain a proactive understanding of institutional priorities.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field (Master’s degree or MBA preferred).
• Professional certifications such as PMP, C-Suite Executive Support, or Administrative Leadership are an added advantage.
• Exceptional proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and digital productivity tools.
• Strong report writing, document formatting, and presentation design skills.

Experience Requirements

• Minimum of 5–7 years of progressively responsible experience in executive support, project coordination, or strategic operations.
• Prior experience supporting C-level executives, preferably within healthcare, corporate, or international development environments.
• Proven ability to manage complex tasks, competing priorities, and confidential information with tact and discretion.

Core Competencies & Skills

• Strong organizational, analytical, and communication skills.
• Ability to anticipate needs, think critically, and offer proactive solutions.
• Professional presence and maturity suitable for interfacing with senior stakeholders.
• Excellent written and verbal communication skills.
• High emotional intelligence, confidentiality, and integrity.
• Project management and results-tracking ability.
• Attention to detail, composure under pressure, and adaptability in a dynamic environment.