Executive Assistant at Project Growth

Key Responsibilities

Executive Support

• Manage the Managing Partner’s complex calendar, scheduling meetings with portfolio companies, LPs, and external stakeholders.
• Coordinate detailed travel arrangements, including flights, accommodations, and itineraries.
• Track key deliverables and deadlines, ensuring the Managing Partner remains organized and focused on priorities.
• Draft, proofread, and format correspondence, presentations, and reports.
• Proactively identify opportunities to improve workflows and solve problems before they arise.

Operational Support

• Work with the Chief of Staff to maintain the fund’s knowledge base (e.g., Google Drive or Notion), ensuring all documents are current and accessible.
• Support portfolio company onboarding by managing checklists, templates, and documentation.
• Collaborate with the Chief of Staff to document and streamline operational processes.
• Track action items and project progress from internal and external meetings to ensure follow-through.

Administrative Tasks

• Manage expense reporting and reimbursements for the Managing Partner with accuracy.
• Screen and prioritize incoming communications, responding or delegating as appropriate.
• Manage and optimize task management systems to ensure nothing falls through the cracks.
• Anticipate administrative needs and proactively address issues before they arise.

Portfolio Support

• Assist with creating high-quality communications, including newsletters and updates
• Coordinate and execute events, ensuring flawless execution (booking restaurants, preparing materials, coordinating logistics with excellence)
• Act as a liaison between the Managing Partner and portfolio companies, facilitating smooth communication and scheduling
• Suggest improvements to enhance communication opportunistically

What Success Looks Like

• Operational Excellence: Seamlessly managed schedules, workflows, and administrative tasks that enhance the Managing Partner’s efficiency.
• Proactive Support: Anticipated needs and implemented solutions before challenges arose, maintaining a calm and efficient workflow.
• High-Quality Deliverables: Well-organized communications, events, and reports that meet the highest standards of professionalism and attention to detail.
• Strong Relationships: Positive feedback from internal and external stakeholders, including LPs, portfolio companies, and team members.

Experience
Key Qualifications

• 3+ years of experience as an Executive Assistant, ideally in venture capital, private equity, technology, or a similarly fast-paced environment.
• Proven experience managing complex executive schedules and supporting high-level leadership independently.

Skills

• Exceptional organizational and time management skills, with the ability to multitask effectively.
• Native or near-native proficiency in written and spoken English
• Ability to write professionally and persuasively.
• Demonstrated history of handling sensitive information with discretion and integrity.
• Able to identify gaps, propose solutions, and execute improvements autonomously.
• Exceptional time management skills and ability to prioritize in high-pressure environments.
• Proficiency in Google Workspace (Docs, Sheets, Slides), Airtable, and CRM systems (e.g., Salesforce).
• Experience with event planning and logistics coordination.

Preferred Attributes

• Proactive, resourceful, and capable of anticipating needs and solving problems independently and self-sufficiently.
• Self-starter who thrives in environments with minimal oversight and takes initiative without hand-holding.
• A creative thinker who understands the big picture and can contribute beyond task execution.
• Calm under pressure with a positive, “can-do” attitude.
• A collaborative team player excited to work in a small, entrepreneurial environment.
• Curious, growth-oriented, and hungry to take on increasing responsibilities over time.