Chief of Staff (Executive Office) at Stella Maris High School

Reports to: Executive Director / Founder
Works Across: Education, Technology, Media & IP
Location: Hybrid | High-availability role
Level: Senior execution role (not clerical)

KEY RESPONSIBILITIES

Executive Office Command Center

You will design, build, and run the Executive Office as an operational nerve center.

You own:

• Weekly Executive Report to the Founder
• Overdue and risk dashboards
• Leadership action trackers
• Cross-business dependency tracking
• Central executive documentation library (Confluence / Drive)

Every executive meeting must result in:

• clear decisions
• assigned owners
• defined deadlines
• documented outcomes
• tracked follow-up

No meeting is closed until execution is actively monitored.

Execution Enforcement

You are the follow-through engine.

You will:

• track deliverables across leadership, HR, IT, schools, and product teams
• relentlessly chase owners
• surface blockers early
• escalate performance gaps
• document non-compliance
• insist on factual updates, not emotional narratives

Systems & Process Building

Your job is to convert chaos into structure.

You will build and maintain:

• SOPs and operational playbooks
• onboarding frameworks
• leadership scorecards
• audit and compliance templates
• reporting systems
• role charters and workflows

Cross-Business Integration

You operate above departments to ensure alignment across:

• Stella Maris Schools
• MyStar Technology ecosystem
• HR & Executive Office
• Media & IP arms
• Vendors and consultants

You will prevent silos, surface conflicts early, and protect executive priorities.

Leadership Performance Support

You will support the Founder with:

• weekly performance briefs
• risk and bottleneck analysis
• hiring and onboarding tracking
• policy rollout enforcement
• execution recommendations

REQUIRED PROFILE

This role is only for someone with:

• strong operations or program management experience
• experience working with senior leadership
• obsession with structure and follow-through
• confidence enforcing deadlines
• high documentation discipline
• ability to manage multiple complex workstreams
• exceptional written and verbal clarity

Ideal backgrounds include:

• Chief of Staff
• Operations Management
• Consulting
• Program Management
• Startup Operations
• Senior Project Management

CORE COMPETENCIES

• systems thinking
• executive communication
• authority handling
• documentation design
• meeting engineering
• dashboard management
• risk detection
• prioritization
• emotional discipline
• execution leadership

NON-NEGOTIABLES

• Must be comfortable holding people accountable
• Must document everything
• Must be fluent with tools like Confluence, Jira, dashboards, and trackers
• Must operate without daily instructions
• Must think in systems, not tasks
• Must represent executive authority
• Must produce weekly executive reports