Jobs at Project Growth

Key Responsibilities

• Lead Management: Respond promptly to and/or conduct inbound calls, web form submissions, and AI-driven inquiries to engage potential sellers and gather relevant property details.
• Offer Preparation: Analyze property data, run market comparisons, and use in-house calculators to prepare competitive purchase offers.
• Negotiation & Closing: Conduct price anchoring, negotiate with sellers, and work collaboratively with underwriters to reach mutually beneficial agreements.
• Client Communication: Build rapport and maintain professional, clear, and grammatically correct communication via phone, email, and text.
• Follow-Up & Nurturing: Maintain and organize lead records within the CRM system, ensuring consistent follow-ups to drive conversions.
• Reporting & Performance Tracking: Track and report key performance indicators (KPIs) such as signed contracts, offers made, call volume, and talk time weekly.
• Transaction Coordination: Set expectations with sellers regarding the next steps, collect property details and images, and prepare leads for walk-throughs.

Qualifications
Experience

• 2+ years of phone sales experience, preferably in real estate acquisitions or sales.
• Proven success in closing deals and hitting sales targets in a fast-paced environment.
• Previous real estate experience is highly advantageous.

Skills

• Strong negotiation and persuasion skills with the ability to establish rapport quickly.
• Fluent in spoken and written English with clear, professional, and grammatically correct communication.
• Proficiency in CRM systems for lead tracking and reporting.
• Familiarity with using data analysis tools to evaluate property values and market trends.

Technical Requirements

• Reliable PC/Laptop with a stable internet connection.
• Noise-canceling headset for clear communication.
• Backup power solution to prevent disruptions.

Preferred Traits

• Highly self-motivated, driven, and eager to meet and exceed sales targets.
• Money-hungry with a strong desire to succeed in a competitive environment.
• High energy level with a friendly and engaging personality.

What Success Looks Like

• High Conversion Rates: Signing contracts at a rate of at least 1 per every 20 leads provided.
• Consistent Offer Activity: Making 3-5 offers per day with high-quality negotiation skills.
• Productive Engagement: Maintaining an average of 50-70 calls and achieving 3-4 hours of daily talk time.
• Effective Lead Management: Maintaining accurate and well-organized lead tracking within the CRM to optimize conversion opportunities.
• Positive Client Experience: Building trust and rapport with sellers, ensuring a smooth and professional process.

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Key Responsibilities

Executive Support

• Manage the Managing Partner’s complex calendar, scheduling meetings with portfolio companies, LPs, and external stakeholders.
• Coordinate detailed travel arrangements, including flights, accommodations, and itineraries.
• Track key deliverables and deadlines, ensuring the Managing Partner remains organized and focused on priorities.
• Draft, proofread, and format correspondence, presentations, and reports.
• Proactively identify opportunities to improve workflows and solve problems before they arise.

Operational Support

• Work with the Chief of Staff to maintain the fund’s knowledge base (e.g., Google Drive or Notion), ensuring all documents are current and accessible.
• Support portfolio company onboarding by managing checklists, templates, and documentation.
• Collaborate with the Chief of Staff to document and streamline operational processes.
• Track action items and project progress from internal and external meetings to ensure follow-through.

Administrative Tasks

• Manage expense reporting and reimbursements for the Managing Partner with accuracy.
• Screen and prioritize incoming communications, responding or delegating as appropriate.
• Manage and optimize task management systems to ensure nothing falls through the cracks.
• Anticipate administrative needs and proactively address issues before they arise.

Portfolio Support

• Assist with creating high-quality communications, including newsletters and updates
• Coordinate and execute events, ensuring flawless execution (booking restaurants, preparing materials, coordinating logistics with excellence)
• Act as a liaison between the Managing Partner and portfolio companies, facilitating smooth communication and scheduling
• Suggest improvements to enhance communication opportunistically

What Success Looks Like

• Operational Excellence: Seamlessly managed schedules, workflows, and administrative tasks that enhance the Managing Partner’s efficiency.
• Proactive Support: Anticipated needs and implemented solutions before challenges arose, maintaining a calm and efficient workflow.
• High-Quality Deliverables: Well-organized communications, events, and reports that meet the highest standards of professionalism and attention to detail.
• Strong Relationships: Positive feedback from internal and external stakeholders, including LPs, portfolio companies, and team members.

Experience
Key Qualifications

• 3+ years of experience as an Executive Assistant, ideally in venture capital, private equity, technology, or a similarly fast-paced environment.
• Proven experience managing complex executive schedules and supporting high-level leadership independently.

Skills

• Exceptional organizational and time management skills, with the ability to multitask effectively.
• Native or near-native proficiency in written and spoken English
• Ability to write professionally and persuasively.
• Demonstrated history of handling sensitive information with discretion and integrity.
• Able to identify gaps, propose solutions, and execute improvements autonomously.
• Exceptional time management skills and ability to prioritize in high-pressure environments.
• Proficiency in Google Workspace (Docs, Sheets, Slides), Airtable, and CRM systems (e.g., Salesforce).
• Experience with event planning and logistics coordination.

Preferred Attributes

• Proactive, resourceful, and capable of anticipating needs and solving problems independently and self-sufficiently.
• Self-starter who thrives in environments with minimal oversight and takes initiative without hand-holding.
• A creative thinker who understands the big picture and can contribute beyond task execution.
• Calm under pressure with a positive, “can-do” attitude.
• A collaborative team player excited to work in a small, entrepreneurial environment.
• Curious, growth-oriented, and hungry to take on increasing responsibilities over time.