Executive Assistant at HR-EX Consulting

Job Purpose

• The candidate will have exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently.
• This role is crucial in ensuring smooth operations and providing comprehensive administrative support to the Chief Executive Officer.

Responsibilities

• Manage and maintain the CEO’s schedule, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Organize and coordinate meetings, conferences, and teleconferences.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Ensure all necessary materials and documents are prepared in advance.
• Assist in the planning and execution of various projects and initiatives.
• Monitor project timelines, track progress, and provide updates to the CEO.
• Conduct research and gather information as needed for project-related tasks.
• Facilitate communication and ensure timely responses to inquiries and requests.
• Handle confidential and sensitive information with discretion.
• Oversee office supplies and ensure the workspace is organized and well-maintained.
• Coordinate with other departments to ensure seamless operational support.
• Assist in the preparation and coordination of corporate events and activities.
• Undertake special assignments and ad-hoc projects as assigned by the CEO.
• Provide support in preparing strategic presentations and reports.
• Analyse data and compile insights to assist in decision-making processes.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Proven experience as an Executive Assistant or in a similar role.
• Strong organization and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented with strong problem-solving abilities.
• Positive attitude and a proactive approach to tasks.
• Ability to work independently and as part of a team.