Executive Assistant (Admin) to the Executive Chairman at Eta-Zuma Group W/A Limited

Job Summary

• The Executive Assistant (Admin) to the Executive Chairman will provide high-level administrative, clerical, and organizational support.
• This role requires a highly organized, discreet, and proactive individual who can handle a variety of tasks efficiently and confidentially.

Responsibilities

• Manage the Executive Chairman's complex calendar, scheduling meetings, appointments, and travel arrangements.
• Prioritize tasks and manage time effectively to ensure a smooth workflow.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Manage incoming and outgoing mail and emails.
• Booking flights, hotels, transportation, and handling itinerary details for business trips or personal travel.
• Prepare travel itineraries and expense reports.
• Handle administrative tasks such as filing paperwork, managing expenses, maintaining records, and handling any other administrative responsibilities as directed.
• Provide administrative support for various projects, including data entry, research, and report generation.
• Handle highly confidential information with the utmost discretion and professionalism.
• Assist in planning and organizing meetings, conferences, and other events.
• Work closely with other team members or departments to ensure that tasks are completed efficiently and deadlines are met.
• Build and maintain strong relationships with internal and external stakeholders, including board members, executives, and clients.
• Represent the Executive Chairman professionally and courteously.

Qualifications and Skills

• Proven experience as an Executive Assistant or a similar role supporting C-suite executives.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented and accurate.
• Discretion and confidentiality.
• Ability to work independently and as part of a team.
• Strong problem-solving skills.
• A high level of emotional intelligence and diplomacy.

Desired Qualities:

• Positive attitude and a can-do approach.
• Ability to anticipate needs and proactively address issues.
• Flexibility and adaptability to changing priorities.
• A strong work ethic and a commitment to delivering high-quality work.