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At Chemonics, we believe our mission of helping people live healthier, more productive, and more independent lives is driven by our commitment to service-service to our mission, to our beneficiaries, to our clients, and to our staff. From our founding in 1975, we have worked in more than 150 countries to help our clients, partners, and beneficiaries face...
Classification: STTA (Local)
Level of Effort /Fixed term contract: 185 days
Location: FCT.
Background: The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world. The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), USAID’s family planning and reproductive health program and USAID’s Maternal Newborn and Child Health Program. The Global Health Supply Chain Program-Procurement and Supply Management project (GHSC-PSM) provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.
GHSC-PSM works to support the USAID’s Health Population and Nutrition Office on Maternal, Newborn and Child Health interventions to increase access to quality, lifesaving MNCH commodities thereby saving lives and improving the health of women, children, and newborns. In Nigeria, GHSC-PSM has been asked to focus its efforts, in collaboration with other USAID implementing partners to strengthen/reform the Drug Revolving Fund (DRF) systems in eleven PMI States and FCT aligning with sustainable strategies.
This scope of work (SOW) sets forth the services to be provided by the Consultant to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. The objective of this billable short-term assignment is to serve as the Lead DRF M&E Consultant for the USAID Global Health Supply Chain (GHSC) - Procurement and Supply Management (PSM) project.
The Lead DRF M&E Consultants, will coordinate and oversee the eleven PMI states and FCT on the establishment of DRF M&E system in MNCH focus states for continuous tracking, reporting and supply chain performance management.
Principal Duties and Responsibilities (Essential Functions)
Reporting
Develop a comprehensive narrative report on all deliverables, Slide deck and soft copies of both final and modifiable versions of all reviewed and developed documents.
Deliverables
The following deliverables and schedule are due of the Consultant.
Deliverable Number
Deliverable Name
Due Date
1
Inception report and draft implementation plan
14 business days from start date
2
Monthly progress reports
3 days before the last working day of the month
3
Reviewed Country CMEP Monitoring and evaluation plan with focus on DRF
40 business day from start date
4
Analysis of DRF Key Performance measures at central level including LMIS analysis
Bimonthly LMIS analysis, Quarterly analysis for USAID reports.
Aggregated M&E capacity development plan for DRF states
60 business days from start date
Central DRF performance monitoring dashboard
60th business day from start date.
Aggregated and summarized State DRF routine reports
As determined by State DRF reporting schedule in the Life of the consultancy
8
Summarized state Monitoring and supervisory visits report
In line with the schedule of conducted State MSV
9
Framework to fully automate or semi automate data collection and transmission to facilitate end to end data visibility DRF data (financial and product)
90 business days from start date
The Consultant shall deliver to USAID GHSC-PSM the following deliverables, in accordance with the schedule set forth in the table above.
Deliverable No. 1: Inception report and draft implementation plan
Deliverable 1 is a Microsoft Word narrative and accompanying Excel Gantt chart that provides an updated and detailed description and chronology of activities required to complete the scope of work. The narrative should 2- 3 pages maximum with an accompanying GANTT chart. The activity plan should reflect the preparation work conducted as outlined above.
Deliverable No. 2: Monthly Activity Report
Monthly outputs of the activities as defined in the approved implementation plan will be submitted in the week following end of each month during the contract period. The report must be a one-to-two pager in Word format and include any relevant slides, graphics, illustrations and/or diagrams outlining weekly achievements and next steps.
Deliverable No. 3: Reviewed Country M&E plan with Focus on DRF **
This deliverable comprises a Microsoft Word document which comprises of the key thematic sections of country M&E plan, including background/introduction, Goal and Objectives, Problem statement where applicable, Theory of change, Intermediate result framework, Indicators, Data collection tools, Data Flow Charts, Data management plan, Evaluation plan, Data use and dissemination, Performance Indicator Reference Sheet etc. PowerPoint slide deck that provides a summary suggested addition to the M&E Plan.
Deliverable No. 4: Analysis of DRF Key Performance measures at central level including LMIS analysis
This deliverable consists of a word document and PowerPoint slides that will summarize findings on Key performance measures and highlight action plan to address the identified gaps. It will also entail cleaned dataset used for analysis and pivot queries for KPI computation where applicable. Specifically, the word document will show performance charts and tables as appropriate to support report to Mission.**
Deliverable No. 5: Aggregated M&E capacity development plan
This deliverable consists of a word document and PowerPoint slides that will summarize key findings of the Capacity assessment and highlight action plan to address the gaps. It will also detail the roles and responsibilities of government entities, how GHSC-PSM will assist in building capacity and what the expected outcomes of capacity building activities are. The plan will include the anticipated costs for achieving the deliverables. **
Deliverable No. 6: Central DRF performance monitoring dashboard
This deliverable is a Power BI or an excel dashboard which can be printed as both PDF and Word document, the dashboard describes the current status of DRF implementation in the state, detailing the scope and key performance indicators and concise narrative to provide context. The Visuals employed should facilitate easy interpretation of performance and drive action amongst stakeholders. This deliverable involves contextualizing the dashboard, designing, and facilitating its use.
Deliverable No. 7: State DRF routine reports
The Deliverable comprises a comprehensive narrative Microsoft word report with supporting pictures, summary Power-point slide deck and soft copies of final and modifiable versions of all reviewed and developed documents. The Comprehensive Narrative Report should comprise an executive summary, a background / introductory section, methodology / process section describing activities carried out, a section on findings / outcomes, recommendations, stakeholder engagements, feedback incorporation, challenges, and conclusion. The slide deck should be approximately 10-15 slides in length.
Deliverable No. 8: Summarized state Monitoring and supervisory visits report
The deliverable covers a narrative Microsoft word report with supporting summary Power-point slide deck (minimum of 10 slides). The Comprehensive Narrative Report should comprise an executive summary, a background / introductory section, methodology (scope, sampling, data collection tool, limitations, trainings), a section on results (with focus on KPI and trends), findings and recommendations, stakeholder, challenges, and conclusion. Deliverable No.
Deliverable No. 9: Framework to fully automate or semi automate data collection, transmission and analysis to facilitate end to end data visibility DRF data (financial and product
This is a word document with supporting summary power-point slide deck (minimum of 10 slides) that contextualizes automating data management from end to end of the DRF system, this will describe current landscape across states of available ICT tools and resources and proffer solutions and toolkit (preferably open source ) that will foster sustainable automated or semi- automated data management and analysis.**
Final payment will be contingent upon formal acceptance and the submission of all work product accomplished under the planned contract.
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