Document / Tender Officer at Felton Energy Services Ltd (FESL)

Job Scope

• The Document/Tender Officer is responsible for managing, preparing, and coordinating tender submissions, documentation, and compliance requirements on platforms such as NipeX, NAPIMS, and other regulatory portals.
• The officer ensures that all tender and documentation processes align with the company's objectives and meet industry standards.

Responsibilities
Tender Preparation and Submission:

• Prepare and compile technical and commercial bid documents in compliance with tender requirements.
• Coordinate with internal teams to gather required information and ensure accurate documentation.
• Manage tender submission timelines and ensure timely delivery of bid packages.

Documentation Management:

• Maintain up-to-date records of company documentation, certifications, and statutory requirements on platforms such as NipeX and NAPIMS.
• Ensure compliance with regulatory standards and client requirements.
• Organize and archive all tender-related documents for easy retrieval.

Regulatory Compliance:

• Monitor updates on NipeX, NAPIMS, and other regulatory platforms to ensure company compliance with tender guidelines and requirements.
• Facilitate the renewal and submission of statutory documents, including DPR permits, insurance certificates, and tax clearance.

Stakeholder Communication:

• Liaise with clients, regulatory bodies, and internal departments to address queries related to tenders and documentation.
• Provide updates to management on the status of ongoing tenders and document submissions.

Process Optimization:

• Identify opportunities for streamlining tender preparation and submission processes.
• Develop templates, checklists, and guides to improve efficiency and consistency in documentation.

Quality Assurance:

• Review all tender documents for accuracy, completeness, and adherence to client requirements.
• Ensure the company's branding and presentation standards are upheld in all submissions.

Desired Skills:

• Strong organizational and multitasking abilities.
• Exceptional attention to detail and accuracy in documentation.
• Proficiency in using regulatory platforms such as NipeX and NAPIMS.
• Excellent written and verbal communication skills.
• Strong time management skills and the ability to meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Analytical and problem-solving skills.

Required Qualifications and Experience

• Bachelor's Degree in Business Administration, Engineering, or a related field.
• Knowledge of procurement and tendering processes in the oil and gas sector is essential.
• Minimum of 3 to 5 years of experience in tender preparation, documentation management, or related roles in the oil and gas industry.

Salary and Benefits

• N200,000 - N250,000 / Month.
• HMO, Pension, and additional benefits to be discussed during the interview process.