Deputy Supply Chain Manager at Premiere Urgence Internationale (PUI)

General Objectives

• The Deputy Supply Chain Manager assists the Supply Chain Manager (SCM) in ensuring a smooth running of the procurement for Coordination office and the bases, capacity building of the supply team.
• S/he contributes to guaranteeing timely and quality deliveries of required goods and services for PUI programmes in northeast and northwest, Nigeria.

Responsibilities
Supply chain management:
Procurement:

• Provide adequate backup and support to the SCM to guarantee that all procurement plans are implemented and updated for each grant.
• In accordance with the SCM, guarantee that procurement procedures are respected according to the donors’ and PUI’s guidelines, without being an impediment to the timely implementation of the activities
• Guarantee the validity of all the procurement files edited by the Log Managers according to PUI’s SC policy by regular visits of control (direct check of the folders)
• Work in close collaboration with the person requesting the purchase, with strong technical specificity, and carry out any appropriate conformity tests if required
• Support in ensuring that contracts are adequately signed by the empowered coordinators and guaranteed strong protection for PUI in case of disagreement
• Centralize and optimize the grouping of purchases
• Supervise, in accordance with the SCM, the identification and referencing of suppliers
• When delegated by the SCM, consolidate/update the mission’s price catalogue for the mission’s operation areas
• Participate in ensuring that purchase files are correctly archived and sent to HQ/Paris on time (correlatively with accounting files)

Shipment:

• Contribute to plan and eventually supervise the shipment and delivery of materials/equipment up to their destination
• Contribute in following up the shipment of merchandise coming from abroad when necessary

Procurement validation:

• Participate in the procurement validation process to guarantee respect and the good application of PUI procedures.
• Ensure the first reading (and validation) of all procurement which comes from SC teams.
• Provide some pieces of advice to the base logistician for the procedure.
• Support the Logistics Coordinator / SCM for the opening of tenders (participation, correction, validation)
• In line with the SCM, check and analyses the purchase follow up every week and give some support to the SC teams if issues are identified.

Audit Preparation:

• Archive all hard copies linked to procurement, organize and classify all the procurement to prepare the audit.
• In accordance with the SCM, s/he may check and prepare all the files for the upcoming audit.
• Ensuring all procurement files are archived in the Digital Archive site for the mission and ensure they conform with the required archiving guidelines.

Medical procurement
Procurement:

• Through the SCM, he/she could follow up the medical procurement and coordinate with the Medical Coordinator and the Procurement Officer in HQ (if needed) to complete these procurements in a timely manner.
• Support in organizing and filling in all the medical files, in accordance with PUI guidelines and organizing the purchase in accordance with the SCM.

Transportation:

• Provide support to the transport partner, provide all necessary documents which are needed
• When requested, act as the “interface” with all suppliers (transport, custom clearance)
• Support the SCM in preparing all necessary documents for HQ (waybill, NAFDAC, etc.) and organize clearance process with qualified authorities.
• Participate in organizing shipment and supervising medical transport quality control in coordination with medical coordinator.

Team management:

• Under the direct supervision of the SCM, s/he will oversee the daily supervision & management of the Supply Chain team.
• Contribute in planning the activities and the recruitment of Supply Chain staff.
• Participate in the capacity building of the Supply Chain team.
• With the support of the SCM and Logistics Managers, s/he may identify the needs for training and prepare relevant training material for all logistic department (presentations and documents to be distributed).

Requirements

• Interested candidates should possess a B.Sc / M.Sc Degree with 3 - 10 years of work experience. 

Priorities of the Department:

• Reinforce the supply management and ensure the continuity of the quality control. Verification of Mission Purchase files to prepare for coming audits
• enforcing the implementation and achievement of the projects procurement plans and in the required timeframe.
• Participate in the Capacity building of the SC staff in coordination with the SCM, focus on the new procurement guidelines dissemination.
• Direct daily support & management of supply chain staff. He/she will be based at THE COORDINATION office in Maiduguri but can spend time on the other bases to support PUI’s response activity in THE NORTHEAST AND NORTHWEST.

Salary
N663,780 per month.