Data Entry Clerk at Society for Women Development & Empowerment of Nigeria - SWODEN

Purpose of the Position

• The Data Entry Clerk (DEC) will support the project by ensuring timely, accurate, and complete entry of project data into designated databases and reporting systems. The officer will assist in maintaining data quality, proper documentation, and efficient management of project information to support monitoring, reporting, and decision-making processes.

Key Responsibilities

The Data Entry Clerk shall:

• Enter project data accurately into databases, spreadsheets, and reporting systems.
• Verify and review collected data for completeness, accuracy, and consistency before entry.
• Maintain organized electronic and hardcopy filing systems for project records and documents.
• This document is the copyright property of SWODEN Nigeria. Sharing or unauthorized usage by any party without prior approval will be deemed illegal.
• Support data cleaning, validation, and routine quality checks.
• Compile activity attendance sheets, beneficiary records, and field data submissions.
• Assist the MEAL Officer in generating routine reports and data summaries.
• Ensure confidentiality and secure handling of sensitive project information.
• Track and update project databases regularly.
• Support field teams in resolving data discrepancies and missing information.
• Maintain backup copies of electronic data and documentation.
• Support monitoring and evaluation activities through timely data entry and documentation.
• Assist during surveys, assessments, and data collection exercises when required.
• Ensure compliance with organizational data protection and safeguarding policies.

Qualifications and Experience

Essential

• Diploma, ND, HND, or Bachelor’s degree in Computer Science, Statistics, Information Management, Social Sciences, or related field.
• Minimum of 1–2 years’ experience in data entry, data management, or administrative support.
• Good computer skills, especially in Microsoft Excel, Word, and data entry software.
• Strong attention to detail and accuracy.
• Good organizational and record-keeping skills.
• Ability to manage large volumes of data efficiently.
• Good communication and interpersonal skills.
• Fluency in English; knowledge of Hausa language is highly desirable.

Desirable

• Experience working with NGOs or donor-funded projects.
• Familiarity with KoboToolbox, DHIS2, or other data collection platforms.
• Experience supporting health or community development projects.

Core Competencies

• Accuracy and attention to detail.
• Data management and documentation skills.
• Confidentiality and professionalism.
• Time management and organizational skills.
• Problem-solving ability.
• Ability to work under pressure and meet deadlines.
• Teamwork and collaboration.
• This document is the copyright property of SWODEN Nigeria. Sharing or unauthorized usage by any party without prior approval will be deemed illegal.

Deliverables

• The Data Entry Clerk will be responsible for delivering:
• Accurate and timely data entry reports.
• Updated project databases and records.
• Clean and validated datasets.
• Organized electronic and hardcopy documentation systems.
• Activity attendance and beneficiary records.
• Routine data summaries and reporting support.
• Proper backup and storage of project information.