Company Secretary at Mathills Services Limited

Position Overview

• The company secretary will play a huge role in ensuring the efficient functioning of the company’s coporate governance and compliance activities.
• You will provide expert advice and support to the board of directors, executive management and various stake holders to ensure legal and regulatory compliance, facilitate decision making and maintaing transaparent communication within the organization.

Key Responsibilities

• Corporate Goveranace : Ensure compliance with statutory and regulatory requirement and maintain an up to date knowledge of relevant legislation, regulations and best practices.
• Board Support: Organize and facilitate board and committe meetings, prepare agendas, draft minutes, and provide advice on corporate governance matters.
• Statutory Compliance: Ensure compliance with company law, listing regulations and other applicable laws and regulations. Maintain statutory registers, filing and documentaion.
• Shareholders Relations: Manage shareholder communication, including the organization of general meetings, preparations of notices and coordination of proxy voting processes.
• Contract Management: Review and negotiate contracts, agreements and legal documents, ensuring compliance with legal requirements and protecting the company’s interests.
• Record Keeping: Maintain accurate and up to date records, including board meetings, resolutions, legal contracts and other relevant documentaion.
• Training and Awareness: Conduct training programs and workshops to enhance employees understanding of corporate governance, compliance and legal matters.
• Ethics and Integrity: Promote a culture of ethics, integrity, and transparency throughout the organization, ensuring adherance to the company’s code of coduct.

Qualifications

• Bachelor's Degree in Law, Business Adminstration, or a related field. Additional qualifications in company secretarial practice or corporate governance are highly desirable.
• Minimum of 5 years of experience as a company secretary or in a similar role, Preferably in a publicly listed company or regulated industry.
• Knowledge: Strong understanding of corporate governance principles, company law, regulatory frameworks, and compliance requirements. Familiarity with relevant laws and regulations specifc to the industry is advantageous.
• Communication: Excellent writtwn and verbal communciation skills with the ability to draft clear and concisr reports, minutes and legal documents. Ability to cimmuncate complex legal concepts to non-legal stakeholders effectively.
• Analytical Skills: Strong analytical and problem-solving abilities, with attention to detail and the ability to interpret and apply legal and regulatory requirements.
• Organizational Skills: Excellent organizational and time management skills to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professionalism: High level of professionalism, ethics, and integrity, with the ability to maintain confidentiality and handle sensitive information.
• Technology Skills: Proficiency in using relevant software and tools for document management, record keeping, and corporate secretarial task.
• Teamwork: Ability to work collaboratively with cross-functional teams and build string relationships with internal and external stakeholders.
• Continuous Learning: A proactive attitude towards professional development, staying updated with changes in laws, regulations, and best practices in corporate governance.