Business Operations Assistant to ED Operations at SIMS Nigeria Limited

Job Summary

• The Candidate will be responsible supporting the Executive Director in managing day-to-day operations efficiently.
• The ideal candidate will possess strong organizational skills, attention to detail, and the ability to handle a wide range of administrative tasks.

Key Duties and Responsibilities

• Manage the Executive Director's calendar, including scheduling appointments, meetings, and conference calls.
• Coordinate travel arrangements and accommodations, ensuring smooth logistics for business trips.
• Prepare correspondence, reports, presentations, and other documents as required.
• Maintain accurate records and files, both physical and electronic.
• Act as a primary point of contact for internal and external stakeholders, screening and prioritizing communications.
• Handle inquiries and requests, providing timely and professional responses.
• Draft and proofread emails, letters, and other communications on behalf of the Executive Director.
• Assist in the planning and organization of meetings, including agenda preparation, room bookings, and audiovisual setup.
• Attend meetings as needed, taking minutes and following up on action items.
• Distribute meeting materials and ensure all participants are well-informed.
• Support the Executive Director in various projects and initiatives, coordinating tasks and deadlines as required.
• Conduct research, gather data, and compile information to facilitate decision-making.
• Track project progress and provide regular updates to the Executive Director
• Maintain databases, spreadsheets, and other records with accuracy and confidentiality.
• Generate reports and presentations using Microsoft Office Suite or other relevant software.
• Analyze data to identify trends, patterns, and areas for improvement.
• Additional responsibilities as may be assigned by the Executive Director.

Key Requirements

• First Degree in Business Administration or Statistics or Economics or Electrical/Electronics
• Engineering, obtained from a reputable university.
• Master’s Degree in Business Administration is an added advantage.
• 1- 3 years post-graduate experience in similar or Executive Assistant role.
• Proven experience in an administrative role, supporting senior executives or management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with a high level of professionalism.
• A good team-player
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented approach to work, ensuring accuracy and thoroughness in all tasks.
• Flexibility to adapt to changing priorities and work under pressure.
• Positive attitude, proactive mindset, and willingness to take initiative.