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  • Posted: Nov 11, 2025
    Deadline: Nov 25, 2025
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  • The International Institute of Tropical Agriculture (IITA) is one of the world's leading research partners in finding solutions for hunger, malnutrition, and poverty. Our award-winning research for development (R4D) addresses the development needs of tropical countries. We work with partners to enhance crop quality and productivity, reduce producer and consu...
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    Administrative Officer

    DUTIES:

    • Handle correspondence, schedule meetings, manage travel arrangements, and organize documents for the Unit
    • Provide administrative support to outstations in Nigeria, ensuring smooth coordination with Ibadan headquarters
    • Manage unit impress, process staff overtime, and oversee claims reimbursement in line with financial policies
    • Support budget preparation, expense monitoring, and reconciliation for cost-recovery reporting and unit operations
    • Draft statements, handle incoming calls, and prepare responses on behalf of the Unit Head
    • Work closely with the Head of Farm Management, proactively bringing up matters requiring attention
    • Assist in preparing presentations, reports, and meeting documents for management and stakeholders
    • Manage procurement of materials, consumables, and small equipment, ensuring timely supply for operations
    • Maintain an organized filing system (both digital and physical) for records of correspondence, financial documents, and operational reports
    • Liaise with People & Culture, Finance, Procurement, and other service units for seamless operations
    • Perform any other job-related tasks as may be assigned by the supervisor

    Requirements
    QUALIFICATION:

    • HND/BSc in Business Administration, Public Administration, Finance or any other related course. The ideal candidate must have a minimum of Three (3) years' experience in performing similar role in a well-structured environment.
    • Professional certification/ Training in Financial management, office administration or project management is desirable.

    COMPETENCIES:
    The ideal candidate must:

    • Possess strong organizational, multitasking, and time management skills
    • Be proficient in using MS Office applications (Word, Excel, PowerPoint, Outlook)
    • Demonstrate knowledge of financial record-keeping, imprest management, and claims processing
    • Exhibit excellent written and verbal communication skills
    • Maintain confidentiality and handle sensitive matters with professionalism
    • Have experience working with ERP/Oracle systems
    • Be skilled in presentation design, communication support, report writing, and data analysis.

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