Administrative Officer at IITA - International Institute of Tropical Agriculture

DUTIES:

• Handle correspondence, schedule meetings, manage travel arrangements, and organize documents for the Unit
• Provide administrative support to outstations in Nigeria, ensuring smooth coordination with Ibadan headquarters
• Manage unit impress, process staff overtime, and oversee claims reimbursement in line with financial policies
• Support budget preparation, expense monitoring, and reconciliation for cost-recovery reporting and unit operations
• Draft statements, handle incoming calls, and prepare responses on behalf of the Unit Head
• Work closely with the Head of Farm Management, proactively bringing up matters requiring attention
• Assist in preparing presentations, reports, and meeting documents for management and stakeholders
• Manage procurement of materials, consumables, and small equipment, ensuring timely supply for operations
• Maintain an organized filing system (both digital and physical) for records of correspondence, financial documents, and operational reports
• Liaise with People & Culture, Finance, Procurement, and other service units for seamless operations
• Perform any other job-related tasks as may be assigned by the supervisor

Requirements
QUALIFICATION:

• HND/BSc in Business Administration, Public Administration, Finance or any other related course. The ideal candidate must have a minimum of Three (3) years' experience in performing similar role in a well-structured environment.
• Professional certification/ Training in Financial management, office administration or project management is desirable.

COMPETENCIES:
The ideal candidate must:

• Possess strong organizational, multitasking, and time management skills
• Be proficient in using MS Office applications (Word, Excel, PowerPoint, Outlook)
• Demonstrate knowledge of financial record-keeping, imprest management, and claims processing
• Exhibit excellent written and verbal communication skills
• Maintain confidentiality and handle sensitive matters with professionalism
• Have experience working with ERP/Oracle systems
• Be skilled in presentation design, communication support, report writing, and data analysis.