Job Summary
The Facility Officer will ensure the efficient operation, maintenance, and management of the head office facilities. The role focuses on maintaining a safe, functional, and comfortable working environment, ensuring compliance with corporate policies, safety standards, and operational procedures. The Facility Officer will coordinate maintenance, manage vendors, optimize office operations, and provide administrative support to the management and staff.
Key Responsibilities
Facility Operations & Maintenance
- Oversee day-to-day office operations, including building, furniture, IT rooms, and general infrastructure.
- Coordinate routine inspections, preventive maintenance, and repairs to ensure smooth office operations.
- Manage utilities such as power, water, HVAC, and backup systems.
- Maintain an accurate asset register for office equipment and facilities.
Health, Safety & Compliance
- Ensure adherence to occupational health, safety, and environmental regulations.
- Conduct risk assessments, implement emergency response plans, and train staff on safety procedures.
- Maintain compliance with corporate policies and relevant statutory requirements.
Vendor & Service Provider Management
- Liaise with contractors, vendors, and service providers for cleaning, security, maintenance, and other office services.
- Manage service contracts, monitor vendor performance, and ensure timely resolution of service issues.
- Maintain records of approved vendors and manage procurement of facility-related goods and services.
Administrative & Operational Support
- Ensure effective management of office supplies, logistics, and mail services.
- Support office moves, space allocation, and furniture/equipment setup.
- Prepare reports on facility performance, ongoing projects, and operational challenges.
Qualifications & Experience
- BSc or HND in Facilities Management, Estate Management, Engineering, or related field.
- 2–5 years’ experience in office or corporate facility management (experience in corporate or industrial environments is an advantage).
- Knowledge of office utilities, building maintenance, and HSE compliance.
- Experience coordinating vendors and service providers.
- Proficiency in MS Office; experience with facility management software is a plus.
Skills & Competencies
- Strong organizational, planning, and multitasking skills.
- Excellent communication and interpersonal skills.
- Problem-solving mindset and attention to detail.
- Professional attitude, integrity, and proactive approach.
- Ability to work independently and coordinate effectively with multiple stakeholders.
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