Executive Assistant (EA) at Mikson Industreis Limited

You will support a personnel operates across two high-stakes fronts simultaneously. She leads business development and strategy for a fast-growing agricultural distribution company in Southeast Nigeria, building the systems, teams, and partnerships to scale it. She is also the founder of janesmovement, a thought leadership platform and curriculum helping creators and entrepreneurs move through self-censorship toward authentic expression and meaningful impact.

She thinks in systems, moves with intention, and holds high standards. She is direct, private, and deeply protective of her attention. She does not need to be managed. She needs to be supported with precision, ownership, and a level of competence that extends her capacity rather than adding to her load.

What This Role Actually Is

You are not a glorified scheduler. You are the person who makes everything work behind the scenes, who sees what's coming before it arrives, who handles the details she shouldn't have to think about, and who brings a level of order to her environment that lets her focus completely on strategy, relationships, and building.

You will work closely with one person. That closeness requires trust, discretion, and a natural ability to read the room  not just follow instructions. The best version of this role is someone who operates like an extension of her intent, not a recipient of her instructions.

What You Will Do Day to Day

Calendar & Time Protection

• Own her calendar entirely — scheduling, rescheduling, blocking focus time, and preventing fragmentation
• Manage the flow of meetings and engagements across business development, Janesmovement and personal commitments
• Ensure she arrives at every commitment prepared — briefed, not surprised
• Proactively flag conflicts, overcommitments, and unrealistic timelines before they become problems

Communications Management

• Filter and prioritize inbound messages across email, WhatsApp, and other channels
• Draft responses, follow-ups, and outreach where authorized  in her voice, not a generic professional tone
• Ensure time-sensitive communications are never missed or delayed
• Manage relationships with vendors, collaborators, and contacts on her behalf

Content Logistics (not content creation)

• Maintain a content calendar (what goes out, when, where)
• Organize recordings, captions, drafts, approvals, and posting workflow
• Build a simple repurposing pipeline (long-form → short clips → quotes)

Project Management Across the Founder’s Portfolio

You will track and drive progress across:

• Book development + launch prep (writing milestones, edits, assets, timelines)
• Speaking practice + opportunities (topic tracker, pitch follow-ups, recordings)
• Program/course production (curriculum assets, uploads, checklists, delivery schedules)
• Community/membership readiness (when/if needed)
• Collaborations + partnerships (proposals, scheduling, follow-up)

Required Skills & Traits

• Extremely organized: you naturally create order and keep it running
• Proactive follow-through: you close loops without being chased
• Calm under pressure: steady, emotionally mature, not reactive
• Strong writing: you can summarize clearly and draft messages well
• High discretion: confidentiality is non-negotiable
• Tech confident: Google Workspace + at least one project tool (ClickUp preferred)

Tools You’ll Use

• Google Calendar, Docs, Sheets, Drive
• WhatsApp (professional comms)
• ClickUp 
• Optional: Canva, Notion, CapCut (logistics, not mandatory)

Who This Role Is NOT For

• People who need constant direction to move
• People who dislike structure, deadlines, or follow-up
• People who take direct feedback personally
• People who want to “co-lead” instead of support execution

Shortlisted candidates will complete a paid trial task: clean up a set of messy notes and voice note summaries, build a one-week plan and task tracker, and produce a one-page Founder Brief. You will be compensated for this. The trial is how we both decide if this works.

This role requires a person who pays attention to the details