Administrative / HR Officer at Pathway Advisors Limited

Job Summary

• You will play a pivotal role in ensuring the smooth functioning of daily operations, possessing a keen eye for detail and exceptional organizational skills as well as assisting the Head of HR in some HR functions.

Job Description

Office Management:

• Oversee the day-to-day operations of the office facility.
• Ensure a clean, safe, and well-maintained working environment.
• Coordinate maintenance and repair activities, liaising with external service providers when necessary.
• Manage office supplies and inventory, ensuring adequate stock levels.

Administrative Support:

• Provide administrative support to various departments within the organization.
• Manage and organize files, records, and documents.
• Coordinate meetings and appointments, and assist in scheduling.
• Handle incoming calls, emails, and correspondence in a professional manner.

Vendor Management:

• Liaise with vendors and suppliers to ensure timely delivery of services and goods.
• Negotiate contracts and agreements for facility-related services.
• Monitor vendor performance and address any issues that may arise.

Event Coordination:

• Assist in planning and organizing company events, meetings, and conferences.
• Coordinate logistics for internal and external events.

Budget Oversight:

• Assist in monitoring and managing the facility budget.
• Identify cost-saving opportunities without compromising on quality.

Human Resources:

• Assist in the recruitment and onboarding process, including posting job openings, screening resumes, and coordinating interviews.
• Manage employee records and HR databases to ensure accuracy and compliance.
• Support the development and implementation of HR policies and procedures.

Employee Relations:

• Act as a point of contact for employee queries and concerns.
• Assist in fostering a positive work environment and employee engagement initiatives.
• Support in the resolution of employee relations issues and conflicts.

Compliance and Documentation:

• Ensure compliance with relevant labor laws and regulations.
• Maintain accurate and up-to-date HR documentation, including contracts, policies, and employee records.

Training and Development:

• Coordinate training programs and workshops for employees.
• Assist in identifying employee development needs and opportunities.

Job Specifications

• Bachelor's Degree in Business Administration, Facility Management, or a related field.
• Minimum of 1 year relevant experience in administrative and HR roles.
• Previous experience In this role is essential
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite.
• Attention to detail and problem-solving skills.
• Proactive and able to work independently.
• Ability to handle confidential information with discretion.
• Team player with a positive attitude.

Why Work for Us

• Competitive Compensation
• Professional Development Opportunities
• Inclusive and Diverse Environment.
• Cool Office Space
• Health and Wellness Programs
• Friendly, dynamic and innovative Company culture
• Bonuses and Incentives
• Technology and Tools
• Employee Recognition Programs.