Administrative Assistant at H. Pierson Associates

JOB SUMMARY
Our client a highly reputable consulting firm committed to the highest level of professional standards seeks to recruit a highly organized administrative officer to perform all administrative and clerical duties necessary for effective office management.  

JOB RESPONSIBILITIES

• Answer and direct phone calls
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Managing office supplies and ordering new supplies as needed.
• Hiring maintenance vendors to repair or replace damaged office equipment and maintain contact / Vendor lists
• Prepare invoices. Submit and reconcile expense reports
• Manage the Company’s pool cars
• Manage the Company’s facilities

REQUIREMENTS AND SKILLS

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills, the ability to prioritize work and multitask
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Excellent communication and organizational skills.
• Minimum of a National Diploma (ND) degree in any business or science-related discipline.
• A minimum of two (2) years’ experience as an Administrative Assistant.
• A minimum of two (2) years driving experience
• Must possess a valid driver’s license