Administrative Assistant at Givanas Group of Companies

Job Summary

We are looking for an operationally grounded Administrative Assistant with hands-on experience supporting core business administration functions within an FMCG or similarly fast-paced commercial environment. This is not a front desk or PA role. Working under the Admin Manager, the ideal candidate will bring practical knowledge and experience in operational admin functions such as fleet coordination, vendor management, and facility support.

Key Responsibilities

• Support the Admin Manager in coordinating fleet operations, including scheduling, maintenance tracking, and driver management
• Assist with vendor management — liaising with vendors, following up on orders, and maintaining accurate records and documentation
• Support facility and office management operations
• Maintain accurate administrative records, trackers, and operational reports
• Assist with procurement processes including raising purchase orders and tracking deliveries
• Provide cross-functional administrative support to sales, marketing, and supply chain teams
• Handle travel logistics, meeting coordination, and other tasks as assigned

What We're Looking For

• 3–5 years of administrative experience with direct involvement in fleet, vendor, or facility management
• FMCG or structured commercial environment experience strongly preferred
• Strong organisational, multitasking, and communication skills
• Bachelor's degree in Business Administration, Management, or related field
• Proficiency in Microsoft Office Suite
• Candidates from purely front desk, receptionist, or EA/PA backgrounds will not be considered