Administrative and Procurement Assistant at Mennonite Economic Development Associates (MEDA)

POSITION SUMMARY 

Under the supervision of the Administrative and IT Manager, the Administrative and Procurement Assistant will provide support in the seamless administrative and procurement operation of MEDA Nigeria office.

• Job Status:  Full-time Contract

• Anticipated Start Date: As Soon As Possible (January 2023)

• Location: Bauchi City, Bauchi State, Nigeria

POSITION RESPONSIBILITIES

• Work closely with the Administrative &IT Manager to support the Country Manager to provide administrative and business support services to the MEDA Nigeria office.

• The position works closely with the Nigeria WAY team to ensure project goals are meet seamlessly.

• Coordinates operations at the reception desk. From receiving partners and visitors to sharing necessary information with partners and staff.

• Ensure that partners, visitors are treated cautiously and with dignity according to MEDA’s policies.

• Ensure that the reception area is clean and organized. Manage office equipment’s and ensure that it is used effectively in line with MEDA’s policies.

• Support the Administrative & IT Manager to ensure that the office is organized effectively maintaining paperless processes, seamless administration and partner/staff support are efficient and friendly.

• Support in filling and managing of documents in line with MEDA’s policies.

• Support the Security and Operations Manager with operations and travel logistics activities as it relates to staff and partners.

• Work hand in hand with the Administrative and IT Manager to ensure adequate office supplies are in place and accounted for.

• Support in the management of inventory for Nigeria WAY Project.

• Provide planning and organizing support to ensure events management including training activities are properly serviced including organizing venues, supervising room layouts for programs, scheduled workshops or demonstrations.

• Assists in the arrangement of meetings at the field office and prepares and circulates minutes to necessary partners and staff.

• Support the Administrative and IT Manager in managing procurement processes for the office ensuring necessary documents are in place using MEDA Nigeria procurement policy

• Support the Finance and Grants Manager in receiving and reviewing partners expenses ensuring that expenses and supporting documents comply with MEDA Nigeria procurement policy.

• Conduct other duties as assigned by Administrative & IT Manager.

• Any other tasks as may be assigned by the line manager or management

Any other duties and/or requirements as assigned 

REQUIREMENTS 

Education: Bachelor’s degree in Finance, Management, Business Administration, or another relevant field

Experience: Minimum of 3 years’ experience in administration, operations, and procurement management with international development projects.

• Strong operations and office management

• Knowledge of procurement procedures for Global Affairs Canada regulations, or similar international donors.

• Good computer skills with working knowledge of Microsoft office 365.

Additional Qualifications: 

• Appreciation and support of MEDA’s Mission vision and values.  

• Understanding and appreciation of business principles, international development, and MEDA’s approach to creating business solutions to poverty.  

• Excellent communication and interpersonal skills.

• Proven experience in providing support in office management, administration, operations and procurement management.

• Fluency in English and Hausa is required