Administration and Human Resources Assistant at Life at Best Development Initiative

ROLE PURPOSE: 

The purpose of the assignment is to provide professional administrative and HR support to Yobe,MMC field office under the leadership of the HR & Admin Officer. The Admin/HR Assistant will provide administrative/HR support for the effective implementation of activities in Yobe and MMC. The job holder will also undertake other support duties.

KEY AREAS OF ACCOUNTABILITY:

General Administration: 

• Maintain and update employee records and HR databases
• Assist in recruitment efforts, including posting job openings and scheduling interviews
• Coordinate onboarding and orientation sessions for new hires
• Prepare HR documents such as employment contracts and new hire guides
• Assist with payroll processing and benefits administration
• Answer employee questions regarding HR policies, procedures, and benefits
• Support employee engagement and LABDI-wide events
• Ensure compliance with labor laws and LABDI policies
• Disseminate formal communications to staff as directed by Line Manager
• Ensure that meeting rooms for receiving guest and staff are kept clean and usage managed.  
• Take minutes of the weekly staff meeting
•  as directed by Line Manager. Prepare meeting agendas, track actions and key dates.
• Provide support to the Team Leader including diary and inbox management, arranging meetings, dealing with enquiries as requested.
• Carry out the filing of relevant materials and documents.
• Supervises Office Assistants and or cleaners to ensure office premises/guest houses and environs are clean and well maintained.
• Ensure required cleaning items and toiletries are always available.
• Ensure compliance with LABDI Quality Standards, Global policies and Guidelines.
• Ensure the staff movement board is well maintained and up to date.
• Perform other duties and responsibilities as assigned by Line Manager.

Travel Arrangement:

• Support in coordinating requests from programme team members/visiting staff for local flight and hotel booking.

Other responsibilities:

The post holder may carry out other duties in addition to, or instead of those outlined above which may reasonably be required from time to time, to assist HR & Admin and  by providing cover when any of the colleagues are on leave or because of increased level of Field Office activities.

Ensure timely retirement. 

Human Resources:

• Support in maintaining personnel filing system in both soft and hard for HR/Admin department
• Assist the HR Officer with conducting recruitment for volunteers across thematic programmes.
• Follow-up with Head Office and Field HR focal persons on recruitment documents 
• Responsible for maintaining all recruitment documentation in line with LABDI guideline
• Track probation and prepare confirmation letters as required.
• Ensure compliance with all relevant LABDI policies and procedures with respect to child safeguarding, code of conduct, Global anti-harassment policy, fraud policy, equal opportunities and other relevant policies

SKILLS & EXPERIENCE                                                                

Administrative & General Skills

• Level of Education – HND/B.Sc. in social LABDIences/relevant field of studies.
• Minimum of two-years relevant work experience.
• Must have NYSC discharge certificate/exemption certificate.
• Excellent planning and organisational skills, with proven administrative skills.
• Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
• Ability to manage time and diary.
• Excellent interpersonal and communication skills; written and verbal communication; fluent in English.
• Understand the local language is a plus.
• Strong teamwork, with the ability to support colleagues and request support as and when required.
• Commitment to LABDI mission, vision and values.
• Computer literate and knowledge of Word, Excel and Outlook.