Admin / Executive Personal Assistant at Talents and Skills Africa

Job Summary

• We are seeking a highly organized and experienced Admin/Executive Personal Assistant to provide administrative support to senior executives.
• The ideal candidate will have a strong background in managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks efficiently.

Key Responsibilities

• Scheduling and Calendar Management: Manage and maintain the calendars of senior executives, ensuring all meetings and appointments are scheduled efficiently.
• Communication and Correspondence: Act as the primary point of contact for internal and external communications, handling emails, phone calls, and other correspondence.
• Travel Arrangements: Coordinate travel plans, including booking flights, hotels, and transportation for executives.
• Meeting Coordination: Organize meetings, prepare agendas, and ensure all necessary materials are available.
• Administrative Support: Perform tasks such as filing, preparing reports, and maintaining office supplies.
• Event Planning: Assist in organizing company events, staff functions, and other corporate activities.
• Expense Management: Compile and submit expense reports for executives.
• Leadership Support: Provide backup assistance to other administrative staff and support the team as needed.

Requirements

• Experience At least two years of experience as a Personal Assistant or in a similar administrative role.
• Education: High school diploma or equivalent; a certification in office administration is advantageous.

Skills:

• Proficient in Microsoft Office applications.
• Excellent communication and organizational skills.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and discretion.
• Good phone etiquette and customer service skills.
• Certifications: PA diploma or certification is beneficial.

Work Environment:

• This role involves working in a fast-paced office environment, requiring flexibility and the ability to work independently with minimal supervision.