Accountant at Owens and Xley

Responsibilities

Daily Accounting and Sales Reporting:

• Prepare and send a comprehensive end-of-day report to the Business Director, including:
  • Total sales breakdown (cash, card, and transfer payments).
  • Expenses and deductions incurred throughout the day.
  • Pending customer payments and outstanding balances.
  • Pre-order status, including payment progress and amounts outstanding

Payment Confirmation and Verification:

• Confirm and track payments for:
• Customer purchases made via bank transfer.
• Pre-orders, including partial or full payments.
• Delivery-related payments, if applicable.
• Personal shopper payments.

Payment Reconciliation:
Reconcile and monitor payments for:

• Daily sales transactions (cash, card, and transfer).
• Operational expenses, such as:
• Fueling and maintenance of generators.
• Store supplies and materials.
• Delivery costs and logistics fees.

Inventory Management and System Updates:
Daily Accounting and Sales Reporting:

• Prepare and send a comprehensive end-of-day report to the Business Director, including:
• Total sales breakdown (cash, card, and transfer payments).
• Expenses and deductions incurred throughout the day.
• Pending customer payments and outstanding balances.
• Pre-order status, including payment progress and amounts outstanding.

Payment Confirmation and Verification:

• Confirm and track payments for:
• Customer purchases made via bank transfer.
• Pre-orders, including partial or full payments.
• Delivery-related payments, if applicable.
• Personal shopper payments.

Payment Reconciliation:

• Reconcile and monitor payments for:
• Daily sales transactions (cash, card, and transfer).
• Operational expenses, such as:
• Fueling and maintenance of generators.
• Store supplies and materials.
• Delivery costs and logistics fees.

Inventory Management and System Updates:

• Accurately input inventory data into the system, including:
• New stock arrivals following cargo pickups.
• Confirmed pre-orders.
• Stock updates reflecting sold, damaged, or promotional items.

Financial Record Keeping:

• Maintain detailed and up-to-date financial records, including:
• Daily transaction logs (recording cash inflows and outflows).
• Delivery fee payments and balances with logistics companies.
• Purchases made by the Business Director (BD) for business needs.
• Petty cash management for day-to-day store operations, ensuring appropriate usage and tracking.
• Monthly financial summaries and reports for management review.

Expense Reconciliation:

• Regularly reconcile store expenses with receipts or supporting documentation to ensure accuracy and consistency.
• Maintain records for VAT and other tax-related obligations, ensuring compliance with relevant regulations.

Employee Salary Management:

• Prepare and disburse employee salaries, ensuring timely payment.
• Adjust for deductions, overtime, and other pay-related changes.

Requirements

• Proficiency in accounting software and tools for financial management (e.g., QuickBooks, Excel).
• Strong understanding of financial reporting, reconciliations, and inventory management.
• Knowledge of tax regulations and compliance requirements.
• Ability to prepare accurate payroll and manage petty cash systems effectively
• Strong organizational skills and attention to detail for maintaining accurate records.
• Excellent analytical and problem-solving abilities to handle financial discrepancies.
• Effective communication skills for reporting to management and coordinating with team members.
• High level of integrity and accountability in handling financial data.
• A Bachelor’s degree in Accounting, Finance, or a related field.
• 2-4 years of experience in accounting or financial management.
• Professional certifications (e.g., ACA, ACCA) are an added advantage.
• Highly detail-oriented and meticulous in financial management.
• Proactive in identifying and addressing financial discrepancies.
• Strong time-management skills to handle daily and monthly financial responsibilities.
• Collaborative team player with a commitment to upholding financial integrity.