Jobs at Owens and Xley

Responsibilities

Daily Accounting and Sales Reporting:

• Prepare and send a comprehensive end-of-day report to the Business Director, including:
  • Total sales breakdown (cash, card, and transfer payments).
  • Expenses and deductions incurred throughout the day.
  • Pending customer payments and outstanding balances.
  • Pre-order status, including payment progress and amounts outstanding

Payment Confirmation and Verification:

• Confirm and track payments for:
• Customer purchases made via bank transfer.
• Pre-orders, including partial or full payments.
• Delivery-related payments, if applicable.
• Personal shopper payments.

Payment Reconciliation:
Reconcile and monitor payments for:

• Daily sales transactions (cash, card, and transfer).
• Operational expenses, such as:
• Fueling and maintenance of generators.
• Store supplies and materials.
• Delivery costs and logistics fees.

Inventory Management and System Updates:
Daily Accounting and Sales Reporting:

• Prepare and send a comprehensive end-of-day report to the Business Director, including:
• Total sales breakdown (cash, card, and transfer payments).
• Expenses and deductions incurred throughout the day.
• Pending customer payments and outstanding balances.
• Pre-order status, including payment progress and amounts outstanding.

Payment Confirmation and Verification:

• Confirm and track payments for:
• Customer purchases made via bank transfer.
• Pre-orders, including partial or full payments.
• Delivery-related payments, if applicable.
• Personal shopper payments.

Payment Reconciliation:

• Reconcile and monitor payments for:
• Daily sales transactions (cash, card, and transfer).
• Operational expenses, such as:
• Fueling and maintenance of generators.
• Store supplies and materials.
• Delivery costs and logistics fees.

Inventory Management and System Updates:

• Accurately input inventory data into the system, including:
• New stock arrivals following cargo pickups.
• Confirmed pre-orders.
• Stock updates reflecting sold, damaged, or promotional items.

Financial Record Keeping:

• Maintain detailed and up-to-date financial records, including:
• Daily transaction logs (recording cash inflows and outflows).
• Delivery fee payments and balances with logistics companies.
• Purchases made by the Business Director (BD) for business needs.
• Petty cash management for day-to-day store operations, ensuring appropriate usage and tracking.
• Monthly financial summaries and reports for management review.

Expense Reconciliation:

• Regularly reconcile store expenses with receipts or supporting documentation to ensure accuracy and consistency.
• Maintain records for VAT and other tax-related obligations, ensuring compliance with relevant regulations.

Employee Salary Management:

• Prepare and disburse employee salaries, ensuring timely payment.
• Adjust for deductions, overtime, and other pay-related changes.

Requirements

• Proficiency in accounting software and tools for financial management (e.g., QuickBooks, Excel).
• Strong understanding of financial reporting, reconciliations, and inventory management.
• Knowledge of tax regulations and compliance requirements.
• Ability to prepare accurate payroll and manage petty cash systems effectively
• Strong organizational skills and attention to detail for maintaining accurate records.
• Excellent analytical and problem-solving abilities to handle financial discrepancies.
• Effective communication skills for reporting to management and coordinating with team members.
• High level of integrity and accountability in handling financial data.
• A Bachelor’s degree in Accounting, Finance, or a related field.
• 2-4 years of experience in accounting or financial management.
• Professional certifications (e.g., ACA, ACCA) are an added advantage.
• Highly detail-oriented and meticulous in financial management.
• Proactive in identifying and addressing financial discrepancies.
• Strong time-management skills to handle daily and monthly financial responsibilities.
• Collaborative team player with a commitment to upholding financial integrity.

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Job Responsibilities

• The Sales Manager is responsible for overseeing the store’s day-to-day operations, managing staff performance, and ensuring smooth inventory and financial management.
• This role requires strong leadership, organizational, and problem-solving skills to maintain high operational standards and deliver excellent customer service
• Conduct inventory checks upon cargo arrival to ensure accurate stock levels.
• Update inventory records for new stock purchases, damaged, returned, or promotional items.
• Prepare and send a comprehensive end-of-day inventory report to the Business Director (BD).
• Monitor staff punctuality and attendance, ensuring adherence to company policies.
• Manage salary deductions for lateness, absences, or policy violations.
• Oversee compensation for overtime and ensure equitable reward structures.
• Approve and manage annual leave schedules to maintain smooth store operations.
• Conduct periodic performance reviews and provide detailed reports to the BD.
• Resolve internal staff conflicts promptly and fairly.
• Provide ongoing guidance, training, and support to staff on operational processes and customer service best practices.
• Supervise daily store operations, ensuring a smooth and efficient workflow.
• Ensure store hygiene and cleanliness standards are consistently maintained.
• Conduct regular store walkthroughs to ensure proper stock arrangement and appealing displays.
• Address and resolve customer issues or complaints in a professional and timely manner.
• Act as a sales representative, when necessary, especially during peak times, to ensure sales targets are met.
• Reach out to customers to confirm the delivery of their items and help as needed.
• Provide proactive customer support, maintaining a high level of satisfaction.
• Maintain detailed expense records for store operations, including fuel, generator maintenance, and supplies.
• Collaborate with the Accountant and BD to approve or process refunds, ensuring accuracy and compliance.
• Review daily sales and accounting reports to verify accuracy before submission to the BD.

Requirements

• A Bachelor's Degree in Business Administration, Management, or a related field.
• 3-5 years of experience in retail or operations management
• Strong understanding of inventory management and financial reporting.
• Proficiency in using inventory and accounting software.
• Basic content creation skills for social media support.
• Effective leadership and conflict resolution skills to manage staff.
• Excellent organizational and multitasking abilities.
• Strong communication skills to coordinate with staff, vendors, and customers.
• Problem-solving mindset to address operational and customer service issues.
• Proactive and results-driven approach to store management.
• Attention to detail in inventory, financial records, and compliance.
• High level of integrity and accountability in decision-making.
• Collaborative mindset to foster a positive and productive work environment.
• Please note that only candidates who live on the island will be considered.