PA to MD/CEO at Ayoola Foods Limited

Details:

Job Summary

We seek to recruit Personal Assistant to MD (Male/Female) who will be responsible for providing a resourceful and responsive organizational support to the Managing Director/CEO by helping him to prioritize his time, schedule meetings, appointments and other itineraries as assigned.

General Duties and Responsibilities

• Organize weekly diary meetings with the MD to discuss imminent engagements, invitations, and other requests.
• Organizing meetings and appointments
• Booking and arranging travel, transport, and accommodation
• Organizing events and conferences
• Reminding MD on important task/deadlines
• Typing, compiling and preparing reports, presentations, and correspondence.
• Managing database and filing system
• Ensures that guests who are meeting with the MD are well taken care of.
• Schedules meetings on behalf of the MD with his direct reports.
• Follows-up on tasks delegated by MD to his direct reports to ensure deadlines are met.
• Keeps and maintains an accurate record of papers and electronic correspondence on behalf of the MD
• Takes minutes of meetings attended with the MD and prepares follow-up reports and action steps.
• Screens and processes telephone calls, inquiries and request for the MD, handling them as appropriate.

Person Specification/Qualification

• Minimum qualification: Bachelor’s degree in Business Administration, Management or a related discipline (with 2nd Class Upper).
• Legal Background an added advantage
• Age between 35 to 45 years
• Minimum of 10 years working experience in related field.
• Expert level Knowledge in Microsoft Office usage
• An ability to multitask and perform under tight deadlines
• Good Ethics For Business
• Strong Communications and People Skills.