Office Manager at Romanspage Global

Location: Victoria Island, Lagos

Job Description

• The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety; develop intra-office communication protocols, streamline administrative procedures, inventory control, office staff supervision and task delegation.

Job Duties

• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like celebrations and conferences

Qualifications

• Interested candidates must possess HND/BSC in Secretarial Studies, Office/ HR Management and other related fields.
• Must possess 1-2 years’ experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvement

Additional Information:

• Sound communication skill
• Analysis and Assessment
• Problem Solving
• Decision Making
• Planning and Organization
• Time Management
• Attention to Detail
• Initiative
• Integrity
• Adaptability
• Teamwork
• Budgeting

Salary
N60000.