Base Admin and Finance Personnel at Secours Islamique France (SIF)

Location
Ngala, Borno State, Nigeria

Duration of contract
3 Months with possibility of extension

Expected starting date
ASAP

Line Management
Report technically to the Admin Coordinator.

Accountancy  and Financial Management

• Daily update of the accountancy according to the project activities and Finance and Administration needs;
• Double check of records, according to SIF procedures;
• Verify that all the receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID);
• Ensure the respect of the procedures before all payments (validation form, etc)
• Follow-up of all monthly payments(Salaries, Office and Phone rental, Vehicle rental, etc) at the base level
• Process all validated payments and advances in respect of HQ threshold, record the transactions and information needed in the cashbook.
• Archive all the relevant administrative and accountancy documentation in the proper way indicated by the Administrator and according to SIF procedures;
• Compile field accountancy, Check all invoices and writings, Cross check the final excel file, match advances and group invoices, import the accounting in Saga.
•  Preparation of Monthly Closing Documents (Cash Inventory)
• Ensure that original financial voucher documents dispatched from Base office to country office on weekly basis.
• To maintain up-to date knowledge of and implement National Government requirements and regulations related to financial matters such as income tax, Sales Taxes social security, etc
• Deduct Withholding Taxes and submitted to Government as per Government Rules.
• Ensure the full confidentiality regarding financial and human resources information.

Cash management

• Manage the cash box of base office, under the supervision of the Admin Coordinator. The Admin Coordinator and the Head of Mission have the right to verify randomly the cashbox balance;
• Send Field Cash forecast on bi-monthly bases to country office.

HR management

• Keep the HR records (Employee folders) of Ngala-based staff updated, under direction of the Admin Coordinator;
• Keep track of leaves for the staff based in Ngala;
• Keep record of Volunteers, Skilled and unskilled workers for Ngala Base Office.
• Managing Human Resources documentation relating to recruitment, Leave Record, Attendance sheet etc.
• Ensure the respect and application of all Human Resource procedures at the base level.
• Work with country HR Department in preparation of Ngala Staff payroll and in Payment of Salaries (if required).
• Transmission of Original HR Data and records to Country Office.

Administration

• Ensure the respect and implementation of SIF Administrative procedures.
• Prepare and monitor contracts, calculate withholding tax.

Academic Qualifications

• Master’s or Bachelor’s degree in Accounting, or Finance.
•  Advanced Diploma in Accounting from College/Institutions preferred
• Minimum of 3 years of experience in a similar Finance role
• Ability to liaise with local authorities, INGO’s and other agencies

Desired Attributes

• Self-driven, motivated and results oriented person.
• Analytical, accurate and able to multi task.
• Passionate about the humanitarian context and serving the poorest of the poor
• Ability to produce quality work and decisions under pressure and adhere to deadlines.
• Exemplary skills in all basic Computer software – MS Word, Excel, Power point, spread sheets etc.
• Very good communication skills and team player.
• Able to work independently, make decisions and exhibit flexibility.
• A good mastery of written and spoken English language
• Acceptance of diverse cultures and religion