Supply and Logistics Officer (D1 - National) at Oxfam

Location: Abuja (With possible travel to North East)

Job Description

• We are looking to hire passionate and customer-friendly individuals bringing extensive previous supply chain and logistics experience you will be part of a team that will provide technical support in procurement, fleet management, warehousing and property management to the country office.
• Reporting to the Supply & Logistics Manager, the job holder will be expected to have exemplary in commitment to Oxfam Novib core values, upholding principles and policies.

Key Responsibilities and Accountabilities
Procurement and Purchasing:

• Support identification, evaluation and development of project supply plans and annual procurement plans.
• Coordination and administration of the operational, financial, administrative, and technical operations of the function; serves as a resource to Country office regarding supply chain and logistics processes, procedures, systems and policies,
• Procure and ensure the continuous availability of needs for the smooth running of the Country office, programme and at times field offices; supports the overall team in achieving an on time and within budget delivery of requests without compromising quality and policy objectives,
• Source or support in sourcing of goods and services, focusing on optimising cost, quality and service delivery via efficient procurement planning and scheduling, inventory minimisation and customer order fulfilment requirements.
• Support vendor selection processes and select top quality 3rd parties and partners based on predetermined criteria and set Oxfam standards.
• Ensure that there is an approved requisition for all purchases with valid project/fund numbers dully filled out before any purchase is made; ensures assignation of unique Requisition number to each requisition and ensures proper registration into requisition tracking sheet.

Warehousing and Stock Management:

• Ensure receipt of goods is in good order as described on the purchase order and requisition ensuring relevant technical advice for receiving goods of specific technical nature
• Carry out regular stock reconciliation and report any discrepancies to the line manager
• Ensure all health, safety and security precautions by all people involved in the store
• Produce stock/warehouse management reports on a monthly basis or when required
• Update inventory database sequentially, number of units, serial no., description of property, project no. /voucher no., date acquired, purchase cost, condition, location, user, expected disposal date if applicable.

Year End Inventory Verification:

• Conducts annual physical count of property and maintain update file copy.
• Documents discrepancies front the previous inventory such as vehicle accident, damage, condition, location transfer etc.

Transport and Fleet Management:

• Supervise the work of the drivers to ensure proper vehicle allocations tracking of vehicle related costs inclusive of monitoring maintenance/repair/service schedules and fuel

Asst and Property Management:

• Prepare and register all fixed and non fixed assets and equipments in the registers according to Oxfam procedures.
• Support assets management, replacement and disposal; ensures timely and accurate asset disposal with proper documentation and entries in the registers

Administration and Management:

• Facilitate hotel and guest house bookings for Oxfam staff and visitors, follow, up the presentation of monthly bills and ensure that approved payment request is submitted in a timely manner.

Educational, Experience and Competencies
Essential:

• First degree or equivalent in Supply Chain, Logistics Management, Business Administration, Accounting, Finance or any other relevant discipline of study. Relevant work experience may be considered.
• Minimum of 4 years “handson” working experience in logistics management with an international NGO including 1 year at supervisory level.
• Proven experience of establishing and implementing logistics/procurement Systems, warehouse and fleet management.
• Excellent organizational problem-solving and negotiation skills. The ability to remain calm whilst deal with conflicting priorities/work under pressure is essential.
• Critical focus on providing a superior service level to managers and colleagues and delivering agreed results within time and budget constraints and to expected standards,
• A high level of self-awareness, personal energy, stamina and flexibility. Ability to work creatively, effectively and under own initiative

Essential Competence:

• Commitment to Oxfams overall aims and policies arid experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfams work
• Knowledge or appreciation of Nigeria in terms of its political economic and social trends plus a good understanding of the key development and humanitarian issues in the region.
• Excellent communication skills (oral and written) and report writing skills. Good analytical skills and experience using a computerised information management system (Ms. Word, Excel, Accounting/work related software etc.)

Desirable:

• Knowledge and / or experience of common Oxfam norms objects, standards and tools