Logistics Officer - Procurement Assistant at Premiere Urgence Internationale (PUI)

Based in: Maiduguri

Supervision

Under the direct supervision of: Logistics Base Manager

Supervision of  :     /

Under the overall supervision of:     Field Coordinator

OVERALL MISSION
General objective
The Logistic Assistant is responsible to process purchasing transactions for equipment, materials, supplies, capital goods, and services.
He/She ensures a proper implementation and good respect of PUI purchase procedures.
Responsibilities and tasks

Procurement:

• Receive and process procurement requests/purchase orders;
• Seek products that offer good value for money, negotiate the best prices, clarify request where necessary and complete purchase order;
• Follow-up on order processing to ensure timely deliveries are done;
• Do quality/quantity control for all supplies ordered and delivered;
• Ensure good relationships are established with local suppliers;
• Facilitate proper paper trail and filing of all procurement documents;
• Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills) are properly filed and copies forwarded to the Logistic Base Manager.

Transportation:

• Support the Logistic Base Manager and Officer in the organization of a safe first delivery of goods.
• Support the Logistic Base Manager and Officer for tasks related to the transport of goods, equipment, materials and other supplies to a second location.

Storage

• Support the Logistic Base Manager and Officer in the overall supervision of stocks;
• Support the Logistic Base Manager and Officer in a proper management of program stocks.
• The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge necessary.

QUALIFICATIONS
Mandatory requierements
Language Skills: Good level in English, (speaking/reading/writing), Hausa and Kanuri.

Education Degree:  Good knowledge of purchase procedures in general.

Work experience: Previous relevant experience in a logistic function and preferably in an NGO

Computer skills: Basic knowledge in Microsoft Office Excel and Word and computer sciences.

Assets
Other knowledge: Acquaintance with NGO' rules, procedures and regulations

Interest:

• Work in relief
• Transversal skills
• Honest and trustworthy
• Reliable, rigorous and well organized
• Motivated and dedicated to his/her job
• Able and willing to learn to extend his/her scope of work
• Able to manage priorities, take initiatives and work without constant supervision
• Motivated and dedicated to his/her job

Please, send your application (Resume and Cover letter)  with the following subject : «Logistics- Procurement Assistant».