Finance and Administration Officer at John Snow Inc - JSI

Background
The Maternal and Child Survival Program (MCSP) is a global Cooperative Agreement funded by the United States Agency for International Development (USAID) aimed at introducing and supporting high-impact health interventions. This global program focuses on 24 high-priority countries, including Nigeria, with the ultimate goal of ending preventable maternal and child deaths within a generation. MCSP country programs strive to ensure that all women, newborns and children have equitable access to the quality health care services that save lives.

MCSP supports programming in maternal, newborn, and child health, immunization, family planning (FP) and reproductive health, nutrition, health systems strengthening, water/sanitation/hygiene, malaria, prevention of mother-to-child transmission of HIV, and pediatric HIV care and treatment. The program engages governments, policymakers, private sector leaders, health care providers, civil society, faith-based organizations and communities in addressing the major causes of maternal, newborn and child mortality and improving the quality of health services from household to hospital. Health systems strengthening, household and community mobilization, gender integration and eHealth are also cross-cutting themes and areas of the program’s work.

MCSP will play a key role in facilitating central-level policy change necessary to accelerate the decline in preventable maternal, newborn, and child (MNCH) deaths. This includes ensuring increased treatment options for childhood pneumonia, diarrhea, and malaria, especially at community level. MCSP also supports states to improve access to high-quality preventive and curative MNCH services, as well as the availability of essential commodities at both the facility and community levels.

Overall Responsibilities

• Based in Abuja, Nigeria, the Finance and Administration Officer will have financial, administrative, and operational management responsibilities for Child Health (CH) activities led by John Snow, Inc. (JSI) under the Jhpiego-led MCSP/Nigeria Maternal, Newborn, and Child Health (MNCH) program.
• These child health activities are being implemented at the national level (in Abuja), and in Kogi and Ebonyi states.
• The Finance and Administration Officer will also provide more limited support for the MCSP/Nigeria Routine Immunization (RI) program’s national-level operations.
• This position will manage and supervise the setup and maintenance of accounting, procurement, and financial reporting systems required to support implementation of the MCSP/Nigeria MNCH program’s child health activities.
• She/he will also have supervisory responsibilities for two Finance Assistants, one in Kogi state and the other in Ebonyi state.
• The Finance and Administration Officer will work under the supervision of MCSP’s Finance and Administration Manager (FAM), who is based in JSI’s central MCSP office in Bauchi, to ensure the program’s compliance with JSI accounting systems and procedures, all relevant USAID rule and regulations, and all financial and legal requirements of the Government of Nigeria.

Roles and Responsibilities

• Support and be accountable for JSI’s financial, administrative, and logistical support systems, practices, tools, and records in Abuja.
• Establish and maintain strong communications and coordination with other MCSP implementing partners in country, particularly Jhpiego, and with the Child Health and RI support teams at Home Office, to maximize operational effectiveness and cost efficiencies.
• Provide day-to-day supervision, mentorship, and support to JSI’s MCSP/Nigeria MNCH prgroam finance assistants in Kogi and Ebonyi who are supporting MCSP Child Health staff and operations in these states.
• Ensure the timely preparation and submission of monthly financial and other administrative reports to to MCSP’s central offices in Bauchi, and JSI MCSP Home Office staff as required, in coordination with the FAM and other program finance staff, as required.
• Lead the preparation of monthly cashflow requests for national-level MCSP Child Health and RI expenses in Abuja, and for Child Health expenses in Kogi and Ebonyi states.
• Ensure compliance with USAID regulations and with JSI/MCSP procedures for the implementation of all program activities. Maintain all financial and administrative (including Human Resource) documentation according to local practices and labor laws.
• Support the procurement and maintenance of program inventory procured by JSI according to both USAID and JSI rules and regulations.
• Support any internal or external audits or financial reviews of JSI and/or MCSP operations in Nigeria as required.
• Review and process purchase orders according to USAID and JSI regulations.
• Maintain Abuja office petty cash, and prepare petty cash journals for the monthly closeout of MCSP Child Health activity field accounts.
• Organize and support travel logistics for program staff, including booking accommodations and processing travel and other advance requests, per diem, and reimbursements. Process and/or supervise the processing of transportation allowances and per diems for training/workshop/ meeting participants, and compile and maintain all necessary supporting documentation.
• Coordinate logistics and other arrangements needed to secure meeting venues, equipment, and materials as required; participate in internal and external meetings as appropriate.
• Coordinate and track the submission, review, and processing of MCSP Child Health staff timesheets and leave requests.
• Assist senior JSI staff in preparing official correspondence as required.
• Provide additional support for administrative and financial activities as needed.

Qualifications and Experience

• Minimum of Bachelor-level education or Higher National Diploma in Accountancy, Management or Administration.
• Certified accountant with financial specialization or equivalent combination of training and experience.
• At least 4-5 years of experience in financial and administration support and management with international development programs, including at least 3 years supporting USAID-funded programs; knowledge of the health sector a plus.
• Proven skills in organizing and supporting administrative and financial operations, procurement, and local contracting.
• Demonstrated ability to analyze financial documents, projections, expenditures, and accruals.
• Demonstrated experience in program planning, budgeting, and financial analysis.
• Strong skills in standard accounting and spreadsheet software including Microsoft Excel; knowledge of Quickbooks a plus.
• Good prioritization, problem-solving, and analytical skills; ability to work under pressure with diverse colleagues, serving multiple constituencies.
• Strong, energetic team player able to execute tasks with limited direction and good judgment, including to avoid, identify, and/or promptly address any fraudulent practices.
• Experience supervising and mentoring junior staff.
• Proficiency in spoken and written English, and at least one other local dialect.
• Available for occasional travel to Kogi and Ebonyi program offices to support program financial and accounting needs.