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  • Posted: Jun 2, 2016
    Deadline: Not specified
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    Since our inception, SENCE has been totally focused on building a strategic, quality consulting practice. We are committed to helping SMEs succeed in a challenging and tasking environment by providing them with the support they need to survive and grow. Our business strategy is 'friendly interaction' and 'convenience' because as challenging as doing b...
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    Special Assistant to Managing Partner

    Description

    SUMMARY

    This position is responsible for providing administrative support in a law office. Assists principal partner with managing schedules, coordinating meetings and travel, answering phones, and communicating with clients.

    The responsibilities of this role includes but not limited to the following:
    • Provide administrative assistance to legal staff in a law office.
    • Manage schedules, including trial dates and hearings.
    • Coordinate appointments, meetings, and business travel.
    • Plan, support, and implement logistics for the law firm
    • Coordinate meetings, teleconference, meetings and video conferences.
    • Coordinate with customers, external counsel and other vendors to obtain and exchange information and documentation related to legal matters.
    • Assess the urgency of situations and determine appropriate actions, monitor status of pending item, provide follow up and keep management informed by communicating a wide variety of information.
    • Prepare legal correspondence and presentations.
    • Maintain legal management systems.
    • Conduct research for report preparation.
    • Train lawyers and support staff in the use of all office systems, including case management system, filing protocols, and docket/diary procedures.
    • Utilize case management system for electronic data management of legal files and creation of management reports.
    • Ensure that all necessary information is shared between clients and staff on various files.
    • Oversee and coordinate acquisition and maintenance of legal research and reference materials for office, including hard copy and electronic materials.

    Minimum requirements

    • OND / HND / BSc. graduate or equivalent
    • 3-5 years of clerical/secretarial experience, with a minimum of two years at the level of secretary or Relevant Degree in Secretarial Studies or any related field
    • Maintain a high level of confidentiality.
    • Planning, organizing and analyzing.
    • Manage an office and coordinate daily activities and/or schedule.
    • Writing, reporting, presenting and communicating information.
    • Communicate clearly and concisely in both written and oral form.
    • Work harmoniously with individuals and groups of employees.
    • Work independently and organize complex clerical tasks and administrative tasks quickly and accurately.
    • Ability to be flexible and adaptable in a variety of situations.
    • Excellent copy editing and proofreading skills.
    • Accomplish work responsibilities with minimum supervision.
    • Remain calm under trying circumstances and work with frequent interruptions.
    • Maintain efficient office procedures and a system for keeping track of requested actions and reports.
    • Type from rough draft and keyboard at an efficient rate of speed.
    • Meet strict timelines and perform multiple tasks.
    • Skill and knowledge in the operation, use and care of office equipment.
    • Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point).
    • Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence.
    • Knowledge of alphanumeric filing systems, inventory control methods and methods commonly used in the training for acquiring clerical skills.

    Method of Application

    To apply, visit SENCE Career Page

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