Executive Assistant to the CEO at Health Plus Limited

Key Elements of the Role

• Report to the CEO
• Pro-active planning and management of the CEO’s time and diary appointments to enable the CEO focus on delivering strategic objectives and business goals
• Act as the central contact point for the CEO, screening telephone calls, enquiries and requests and handling them where appropriate
• Ensure that decisions and work is appropriately delegated in the absence of the CEO
• Review and attend to correspondence (all forms) and communicate on behalf of the CEO
• Complete administrative and project related work delegated from the CEO
• Represent the CEO in a professional manner to internal and external clients
• Organize all travel logistics for the CEO as required
• Provide back-up administrative support to other members of the Senior Management team where other staff are on leave
• Coordination of Board Meetings dates and attendances including compilation and distribution of Board packs
• Ensure appropriate venue and equipment booking for events including refreshments where appropriate
• Liaison with the Board Members/Directors where approvals and signatories are sought by the CEO on behalf of the business
• Set up and maintain annul calendar of meetings and events across the business
• Ensure the CEO is well prepared and has relevant documentation for meetings
• Prepare and distribute agendas, pre-reading papers and rooms for meetings
• Accurately record minutes of various meetings and distribute to relevant parties in a timely manner
• Manage the practical and administrative requirements for organizational events as required

Desired Skills & Experience

• A good degree in a relevant field with at least 5 years of proven experience providing executive support in a structured organisation
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability