Front Desk / Admin Officer at VURIN Group

About the job

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls.
• Maintain a tidy and presentable reception area.
• Provide basic and accurate information in person and via phone/email.
• Arrangement, maintenance, repair, alteration and general housekeeping (including liaison with facility managers of company premises) of office areas, workstations, furniture, fittings and ornaments to create a safe and productive work environment
• Supervise cleaning staff to ensure the office environment is clean and well-maintained.
• Monitor and control access to the office building.
• Ensure all visitors sign in and are provided with visitor badges.
• Perform general administrative tasks as instructed.
• Implementation of Admin policies, procedures, and monitoring of work schedules
• Management of third-party contractors, vendors and service providers through the development and negotiation of vendor contracts and agreements with detailed terms of engagement and fees
• Maintenance, in conjunction with the Accounts Department, of a comprehensive Asset Register, with details of the asset’s useful economic life, maintenance schedule, insurance and replacement requirements
• Manage and distribute incoming and outgoing mail and packages.
• Assist with scheduling appointments and meetings.

Requirements

Education:

• HND or Bachelor’s degree Business Administration, Office Management, Secretarial Studies, Hospitality Management

Experience:

• 1-3 years of experience in a front desk, administrative, or office support role.
• Prior experience in customer service, office administration, or facility management is an added advantage.
• Experience working with third-party vendors, contractors, and service providers is a plus.
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Professional demeanour and customer service orientation
• Ability to handle confidential information with discretion
• Basic knowledge of office equipment and administrative procedures