Job Openings at VURIN Group

About the job

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls.
• Maintain a tidy and presentable reception area.
• Provide basic and accurate information in person and via phone/email.
• Arrangement, maintenance, repair, alteration and general housekeeping (including liaison with facility managers of company premises) of office areas, workstations, furniture, fittings and ornaments to create a safe and productive work environment
• Supervise cleaning staff to ensure the office environment is clean and well-maintained.
• Monitor and control access to the office building.
• Ensure all visitors sign in and are provided with visitor badges.
• Perform general administrative tasks as instructed.
• Implementation of Admin policies, procedures, and monitoring of work schedules
• Management of third-party contractors, vendors and service providers through the development and negotiation of vendor contracts and agreements with detailed terms of engagement and fees
• Maintenance, in conjunction with the Accounts Department, of a comprehensive Asset Register, with details of the asset’s useful economic life, maintenance schedule, insurance and replacement requirements
• Manage and distribute incoming and outgoing mail and packages.
• Assist with scheduling appointments and meetings.

Requirements

Education:

• HND or Bachelor’s degree Business Administration, Office Management, Secretarial Studies, Hospitality Management

Experience:

• 1-3 years of experience in a front desk, administrative, or office support role.
• Prior experience in customer service, office administration, or facility management is an added advantage.
• Experience working with third-party vendors, contractors, and service providers is a plus.
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Professional demeanour and customer service orientation
• Ability to handle confidential information with discretion
• Basic knowledge of office equipment and administrative procedures

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What you’ll do

Tender Management & Coordination

• Identify, track, and evaluate tender opportunities from various sources including NNPC, IOCs, NOCs, and other industry clients.
• Manage the complete tender lifecycle from pre-qualification to final submission.
• Develop and maintain a tender calendar with critical milestones and submission deadlines.
• Conduct go/no-go analysis for tender opportunities based on strategic fit, profitability potential, and resource availability.
• Coordinate pre-bid meetings and site visits with clients and stakeholders.

Bid Preparation & Documentation

• Lead the preparation of comprehensive bid documents including technical proposals, commercial offers, and supporting documentation.
• Collaborate with technical, operations, HSE, and finance teams to gather accurate information for bid compilation.
• Develop compelling executive summaries and cover letters that highlight company strengths and differentiators.
• Ensure all tender documentation is complete, accurate, and professionally presented.
• Prepare pricing strategies and commercial proposals in collaboration with finance and senior management.

Compliance & Quality Assurance

• Ensure all bids comply with Nigerian Content Development Act requirements and local content regulations.
• Verify compliance with client specifications, industry standards (API, ISO, etc.), and regulatory requirements.
• Conduct thorough reviews of tender documents to ensure accuracy and completeness before submission.
• Maintain quality control processes to minimize errors and non-compliance risks.
• Ensure proper documentation of certifications, licenses, and company credentials.

Strategic Analysis & Research

• Conduct market intelligence and competitor analysis to inform bidding strategies.
• Analyze tender requirements and identify potential risks, challenges, and opportunities.
• Research client backgrounds, project histories, and evaluation criteria.
• Benchmark pricing against market rates and competitor offerings.
• Identify value-added services and innovative solutions to enhance bid competitiveness.

Stakeholder Engagement

• Liaise with clients to clarify tender requirements and address queries.
• Coordinate with subcontractors and vendors for technical input and pricing.
• Facilitate internal bid review meetings and presentation sessions.
• Manage relationships with relevant government agencies regarding tender-related matters.
• Provide regular updates to management on tender status and progress.

Database & Records Management

• Maintain a comprehensive database of tender opportunities, submissions, and outcomes.
• Develop and update a library of standard tender responses, company credentials, and technical documentation.
• Ensure proper filing and archiving of all tender-related documents.
• Track and manage tender bonds, bid securities, and insurance requirements.
  
  
   

Requirements
 

What we are looking for

Education

• Bachelor’s degree in Engineering (Petroleum, Mechanical, Chemical, or related discipline), Project Management, or related field.
• Master’s degree in Engineering or Project Management is an advantage.
• Professional certifications in Tendering or Project Management are highly desirable.

Experience

• 4–7 years of progressive experience in bids, tendering, or business development within the oil and gas industry, with at least 3 years working with Oil & Gas servicing companies in Nigeria.
• Proven track record in winning competitive tenders with IOCs, NOCs, and indigenous companies
• Experience with upstream, midstream, or downstream oil & gas projects.
• Experience with open tendering, restricted tendering, and framework agreements.
• Prior engagement with major clients such as NNPC, Shell, Chevron, TotalEnergies, ExxonMobil, or other IOCs/NOCs operating in Nigeria.

Knowledge & Proficiency

• Strong understanding of oil and gas operations, services, equipment, industry standards, and HSE requirements.
• Knowledge of Nigerian Content Development Act, NOGICD Act, DPR regulations, and NNPC procurement procedures.
• Commercial knowledge including pricing strategies, contract types, financial analysis, and risk assessment.
• Proficiency in Microsoft Office Suite, tender management systems, document management systems, MS Project/Primavera, and Adobe Acrobat.

Skills & Competencies

• Proposal writing, analytical thinking, attention to detail, project management, and strategic planning.
• Excellent communication and interpersonal skills.
• Results-oriented with high integrity, resilience, adaptability, and strong time management.